Event Coordinator

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone's best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

The Event Logistics Coordinator will be the operational backbone for the Google for Education Champions and GEG communities. Managing a high volume of approximately 10-15 events per year, this role ensures that every touchpoint-whether virtual, in-person at a district, or at a major trade show-is executed with precision, creativity, and full compliance. You will be the "Master of Tasks," keeping timelines on track while providing white-glove support to our event teams and global partners.

Responsibilities

1. Full-Cycle Event Management (In-Person & Virtual)
Logistics: Manage logistics for Champions community including trade show booths, district/school locations, Google offices, and 3rd party partner sites.
Virtual Production: Lead virtual events via GoogleMeet, Streamyard, or YouTube; provide tech/audio checks, monitor live chats, record sessions, and manage attendance data.
Onsite Support: Travel to high-priority events to manage setup, staffing, and decor, ensuring the Google for Education brand is represented authentically.
Post-Event Feedback: Create feedback forms, share CSAT scores with presenters (ensuring no PII), and manage the transition of internal logs to external accounts where necessary.

2. Financial & Vendor Operations
Purchasing & Onboarding: Act as the primary lead for onboarding new suppliers via the Ariba payment portal.
PO Lifecycle: Create purchase orders, ensure vendor invoices are submitted correctly, and maintain a real-time PO tracking sheet for leadership.
Asset Management: Serve as the main point of contact for the HH Global warehouse; lead monthly inventory syncs (e.g., with Amy Marie Morrison) to track event assets and decor.

3. SWAG & Creative Brand Management
Inventory Control: Source and order SWAG), managing the shipment to warehouses and maintaining an updated option deck for internal teams.
Trend Awareness: Proactively suggest new ideas for decor and swag to keep GfE initiatives fresh and industry-leading.

4. Ethics, Compliance & NDA Oversight
Regulatory Alignment: Navigate Google's Ethics and Compliance frameworks to manage donations and gift compliance for government employees.
Legal Documentation: Facilitate NDAs for district and event meetings, working closely with the GUT and ethics teams for tracking and approval.

Core Competencies
The 24-Hour Standard: A commitment to a 24-hour response time and a "master of timelines" mindset.
Technical Proficiency: Skilled in Google Meet, Streamyard, YouTube broadcasting, and procurement software (Ariba).
Collaboration: Ability to lead 1:1 syncs with diverse event teams, offering both support and creative solutions.

Minimum Qualifications (MQs)
Education: Bachelor's degree or equivalent practical experience in Event Management, Hospitality, or Business Operations.
Experience: 3+ years of experience in high-volume event planning (in-person and virtual), preferably in a corporate or ed-tech environment.
Logistics: Proven experience managing physical inventory, shipping/receiving, and warehouse coordination.
Responsiveness: Demonstrated ability to manage tight timelines with a strict 24-hour response service level agreement (SLA).
Technical: Experience producing virtual events on platforms like GMeet, Streamyard, or YouTube.

Compensation

Estimated Pay Range:

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.