Admin/Office Assistant - Onsite

Title:             Admin/Office Assistant - Onsite

Mandatory skills:

Accounting, Marketing,
Human Resource, HR,
invoice management, record keeping, report generation, database updates,
Customer Service, Data Entry, Project Support, Event Coordination, Travel Coordination,
office supplies, office equipment, office events, meetings, office mailings, shipping, equipment handling, tracking

Description:

This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Establish a warm and welcoming atmosphere, greet visitors, answer questions via email and phone, and communicate messages as necessary.
Assist with coordination of meetings and office events
Manage files, make copies, prepare and collate reports, and perform miscellaneous duties as assigned.
Collaborate with Accounting, Marketing, Human Resources, IT, and company-wide resources on various tasks, including record keeping, report generation, and database updates
Work closely with office staff to support project, client, and general office needs.
Order supplies and manage office mailings and shipping.
Make travel arrangements for staff and register them for conferences and/or outings
Assist with holiday cards and gifts.
Update management daily about day-to-day activities
Assist the accounting team with invoice management
Assist HR team relevant to any administrative work (For Eg. I9 Page 2 verification & Equipment shipping/handling/tracking)
Keep the office common spaces tidy and well-organized

Notes:

Onsite
M - F

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

Account co-ordinator: Ashwin Mamidala, Phone No: , Email id:

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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