Event Planner/ Conference Planner,
6 Months Contract
Irving, TX (Hybrid, once per week)
Primary Responsibilities include: · Support hotel strategy, execution, and overall attendee experience for conferences hosted in North America, with additional support for conferences in other geographies as needed.· Perform quality assurance (QA) testing on conference reservation websites; create, review, and maintain hotel-related documentation, including FAQs, guides/resources, and email communications for both internal and external audiences, supporting 2026 and 2027 conferences.· Track, monitor, and reconcile hotel invoices and rebates; document hotel block audit results to support post-event reconciliation and inform future contracting strategies.· Support the broader logistics team for conferences in other geographies by maintaining hotel information on conference websites and deploying email campaigns to drive additional attendee hotel bookings.· Possibility of serving as the on-site housing lead for a Dallas based conference, providing direct support for hotel-related operations and issue resolution.
Education: Bachelor’s or Master’s degree with focus on events and/or marketing preferred, but not required if they have appropriate/related experience (see professional experience below).
Professional Experience: · Minimum of 1-3 years in the hotel industry, preferably in group reservations, or 3-5+ years of business meeting planning experience· Hotel/room block inventory management· Rooming list management for large groups· Strong verbal and written communication skills· Ability to multi-task and work in a fast paced environmentKey Competencies, Skills & Abilities· Excellent interpersonal and customer service skills. · Strong organizational and problem-solving abilities.· Ability to work independently and as part of a global team.· Highly motivated and detail-oriented.· Ability to take initiative and handle multiple tasks simultaneously.· Strong oral and written communication skills· Proficiency in the MS Office suite including Word, Excel, Gdrive and Sharepoint. Knowledge of hotel reservation systems (but not required).· Foreign language (Portuguese) a plus, not a requirementExpectationsHybrid role, in Irving office 1-2 days a weekAttend weekly team meetings, virtual and in-person
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