HR & Talent Operations Executive (US Staffing & Compliance) | 0-6 yrs experience

We are looking for a motivated and dependable HR & Talent Operations Executive to support our U.S.-based workforce and recruiting operations. This role is open to junior and mid-level candidates who are eager to build a long-term career in U.S. HR, staffing, and talent operations.

The role involves employee management, timesheet and leave tracking, HR coordination, immigration-aware administration, and recruiting support. Candidates must demonstrate excellent communication skills, strong follow-through, and a clear understanding (or willingness to learn) how the U.S. staffing ecosystem works across W-2, H-1B, OPT/STEM OPT, TN, and Corp-to-Corp (C2C) models.

This is a fully onsite role in Charlotte, NC, 5 days per week, with no exceptions.

Key Responsibilities

< data-start="1549" data-end="1581">Employee & HR Operations

• Support onboarding and offboarding of employees and consultants

• Maintain employee records and HR documentation

• Serve as a point of contact for employee questions related to HR policies, payroll cycles, and work authorization

• Coordinate employee accounts, tools, and access

< data-start="1869" data-end="1912">Timesheets, Payroll & Leave Support

• Collect and track weekly and bi-weekly timesheets

• Follow up with employees to ensure on-time submissions

• Assist with payroll coordination and validation

• Track PTO, sick leave, unpaid leave, and attendance

• Maintain accurate workforce and utilization records

< data-start="2186" data-end="2222">Immigration-Aware HR Support

• Assist with tracking visa status and work authorization for:

  • H-1B

  • OPT / STEM OPT

  • TN Visa

• Maintain employee records related to LCAs and work locations

• Coordinate documentation with immigration attorneys and leadership

• Ensure employees adhere to approved work locations and assignments

< data-start="2545" data-end="2592">Recruiting & Talent Acquisition Support

• Assist in sourcing and screening candidates

• Schedule interviews and coordinate candidate communication

• Support recruiting for W-2, Contract, and C2C positions

• Maintain candidate pipelines and recruiting trackers

• Coordinate with vendors and staffing partners

< data-start="2867" data-end="2903">Vendor & Client Coordination

• Assist with documentation and onboarding for C2C vendors

• Track vendor compliance documents

• Support client onboarding and timesheet coordination

< data-start="3060" data-end="3088">Required Qualifications

• Bachelor s degree (required) any discipline

• Excellent written and verbal communication skills (mandatory)

• Strong organizational and follow-up skills

• Ability to work professionally with employees, vendors, and clients

• Willingness to learn U.S. HR, staffing, and immigration processes

• Comfortable working in an office environment full-time

< data-start="3456" data-end="3484">Experience Requirements

• 0 2 years experience: Junior candidates are encouraged to apply

• 2 5 years experience: HR, staffing, recruiting, or operations preferred

• Exposure to U.S. workforce models (W-2, H-1B, OPT, TN, C2C) is a strong plus but not mandatory for junior candidates

< data-start="3765" data-end="3796">Mandatory Work Requirement

This role is strictly onsite.

• 5 days per week in office

• No remote, hybrid, or exception-based arrangements will be considered

< data-start="3946" data-end="3982">Preferred / Nice-to-Have Skills

• Prior experience with IT staffing or consulting firms

• Familiarity with payroll systems (ADP, QuickBooks, etc.)

• Experience coordinating with immigration attorneys

• Knowledge of multi-state employment basics

< data-start="4202" data-end="4229">What We re Looking For

• Strong communicator who follows through

• Organized and detail-oriented

• Reliable and accountable

• Comfortable handling confidential information

• Interested in building expertise in U.S. staffing and HR operations