Procurement Specialist/Sales Admin

Sales Admin/Procurement Specialist

• Add/Remove Microsoft licenses as requested
• Setup new Office 365 tenants using details provided by project team
• Setup new Azure tenants and agreements
• Manage purchasing window to keep scheduling teams up to date with ETA’s and shipping locations
• Create or update agreements in ConnectWise
• Maintain the Renewals board and create necessary quotes in Brightgauge & CPQ
• Process approved quotes from CPQ into ConnectWise
• Purchase all customer software and hardware and ensure proper ship to information – TD Synnex, Ingram Micro, D&H Distributing, etc.
• Create service coordination tickets or Projects with associated invoices in ConnectWise
• Generate internal PO’s for any internal hardware purchases as needed
• Create and send quotes from CPQ as needed
• Assist sales team with creating quotes and gathering vendor quotes
• Sales/Accounting tasks for project tickets
• Audit monthly customer accounts with associated vendor portals for correct billing

Systems

• ConnectWise
• CPQ
• Nilear
• Brightgauge
• Ramp
• Business Central
• MS Office products
• IT Boost

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.