Portfolio Manager & PI Planning Coordinator

Description: Portfolio Manager & PI Planning Coordinator Position Description We are seeking a highly organized and proactive Portfolio Manager & PI Planning Coordinator to support business operations through a combination of ad hoc portfolio management activities and large-scale planning event coordination. This role operates in a fast-paced, ambiguous environment and requires strong communication, analytical, and cross-functional collaboration skills. The ideal candidate is a self-starter who can synthesize information from multiple sources, manage competing priorities, and translate data into clear, actionable insights for stakeholders. 

 

 

Portfolio Management & Ad Hoc Support 
• Support portfolio management activities through ad hoc analysis, reporting, and presentation development 
• Gather, analyze, and synthesize data from multiple systems and stakeholders to provide clear insights and recommendations 
• Develop executive-ready materials (e.g., PowerPoint presentations, Excel analyses) to communicate portfolio status and key updates 
• Collaborate cross-functionally with stakeholders to collect inputs, clarify requirements, and ensure alignment 
• Operate effectively in ambiguous situations, taking initiative to define next steps and drive work forward 
• Learn and apply internal tools, processes, and tracking mechanisms to support end-to-end portfolio visibility 
• Document workflows and contribute to improving current processes, including identifying opportunities for future automation PI Planning Event Coordination
• Support coordination of enterprise-wide Program Increment (PI) Planning events conducted on a 12-week cadence 
• Manage logistics for large-scale, in-person planning sessions (300+ attendees), including: o Room reservations and space planning o Coordination of materials (e.g., name tags, supplies) o On-site event support and execution 
• Monitor inventory and manage ordering of supplies to support ongoing planning events
 • Collaborate with internal teams to ensure seamless execution of planning activities Required qualifications to be successful in this role 
• Strong organizational and project coordination skills 
• Advanced proficiency in Microsoft Excel and PowerPoint 
• Excellent communication and interpersonal skills, with the ability to work across teams 
• Ability to synthesize complex information from multiple sources into clear, concise outputs 
• Comfortable working in ambiguous environments with minimal direction 
• Strong attention to detail and ability to meet tight deadlines 
• Self-starter mindset with a proactive approach to problem-solving Preferred Qualifications 
• Experience supporting PMO, portfolio management, or business operations functions 
• Experience coordinating large-scale meetings or events 
• Familiarity with enterprise tools (e.g., project tracking systems, reporting tools) 
• Exposure to AI-enabled tools or interest in process automation is a plus 

 

Skills:
Delivery Support
Planning
Portfolio Management
Telecommunications