Job Summary
We are seeking an experienced SAP Ariba Administrator to manage, support, and optimize the SAP Ariba Procurement and Invoicing platform. The ideal candidate will be responsible for administration, configuration, user support, supplier enablement, system integrations, security management, and continuous improvement of Ariba Procure-to-Pay (P2P) processes.
The role will partner closely with Procurement, Accounts Payable, Supply Chain, Finance, and IT teams to ensure smooth operation of sourcing, procurement, supplier management, and invoicing processes.
Key Responsibilities
Platform Administration
• Administer and maintain SAP Ariba modules including:
o Ariba Buying
o Ariba Invoicing
o Ariba Guided Buying
o Ariba Supplier Lifecycle and Performance (SLP)
o Ariba Catalog Management
o Ariba Contracts (preferred)
• Manage system configurations, workflows, approval rules, and business processes.
• Perform regular system health checks and monitor platform performance.
• Coordinate Ariba releases and test new functionality.
Procurement & Invoicing Support
• Support end-to-end Procure-to-Pay (P2P) processes.
• Troubleshoot procurement, receiving, invoice, and payment-related issues.
• Resolve supplier transaction failures and invoice exceptions.
• Monitor PO creation, invoice matching, and approval workflows.
• Support three-way matching processes (PO, Receipt, Invoice).
Supplier Enablement
• Onboard and enable suppliers on the Ariba Network.
• Assist suppliers with account setup, catalog uploads, and invoice submissions.
• Track supplier adoption and compliance.
• Manage supplier communication regarding system updates and process changes.
Security & User Management
• Provision and deprovision users.
• Maintain user roles, permissions, and access controls.
• Enforce SOX and audit compliance requirements.
• Conduct periodic access reviews and segregation-of-duty checks.
Integration Management
• Support integrations between Ariba and ERP systems such as:
o SAP S/4HANA
o SAP ECC
o Oracle ERP
o Workday
• Monitor interface jobs and troubleshoot integration issues.
• Coordinate with middleware teams utilizing CPI, PI/PO, MuleSoft, or similar platforms.
Reporting & Analytics
• Develop and maintain Ariba reports and dashboards.
• Monitor procurement KPIs:
o Invoice cycle time
o PO compliance
o Supplier adoption
o First-pass match rate
o Spend under management
• Provide regular operational and management reporting.
Testing & Change Management
• Support system upgrades and enhancement projects.
• Develop test scenarios and perform UAT.
• Document business processes and system configurations.
• Train business users on new features and best practices.
