HR Analyst (HRIS Data Migration & Document Management)

Position Summary

Key Responsibilities

Historical Data Migration

• Upload and maintain historical employee records in UKG.
• Review employee data for completeness, accuracy, and consistency.
• Assist with data cleansing activities prior to migration.
• Validate imported employee data against source systems (BambooHR, ADP, Paycom, etc.).
• Support testing and audit activities during data conversion cycles.

Document Management

• Upload employee documents into UKG personnel files.
• Organize documents according to established naming conventions and retention guidelines.
• Perform quality assurance reviews to ensure documents are correctly assigned and accessible.
• Maintain confidentiality of sensitive employee information.

Data Integrity & Reporting

• Conduct regular audits of employee records and document repositories.
• Identify and resolve data discrepancies.
• Track migration progress and maintain status reports.
• Support HRIS and People Operations teams with ad hoc reporting requests.

Project Support

• Assist with HR system implementation activities and cutover preparation.
• Document standard operating procedures and data management processes.
• Participate in user acceptance testing (UAT) and issue resolution activities.
• Collaborate with HR, Payroll, Benefits, and IT stakeholders as needed.

Qualifications

Required

• 1–3 years of experience in HR, HRIS, People Operations, or data administration.
• Strong proficiency in Microsoft Excel, including data validation and reconciliation.
• Exceptional attention to detail and organizational skills.
• Ability to handle confidential employee information with discretion.
• Strong written and verbal communication skills.

Preferred

• Experience with UKG Ready, UKG Pro, BambooHR, ADP, Paycom, or other HRIS platforms.
• Experience supporting HRIS implementations or data migration projects.
• Familiarity with employee records management and document retention practices.

Success Measures

• Historical employee records uploaded accurately and on schedule.
• Employee documents correctly organized and assigned within UKG.
• Data integrity issues identified and resolved proactively.
• Project milestones supported with minimal rework and high accuracy.
• Positive collaboration with HR, Payroll, and implementation teams.