Talent Acquisition Coordinator

Tittle: Talent Acquisition Coordinator
Hybrid role - Position is 2 days/wk onsite with flexibility to come onsite more if needed
Location: Lexington, MA

As a Talent Acquisition Coordinator, you will be at the heart of our recruiting efforts for both internal and external talent, ensuring a seamless and positive experience for candidates, hiring teams, and HR staff.

Responsibilities will include:

Candidate & Hiring Team Support

• Coordinate interviews and assist in scheduling, ensuring a smooth and professional experience for all parties.
• Provide general policy and employment information to candidates and employees.
• Assist with pre- and post-employment transactions including onboarding documentation. 

Contingent Workforce Support

• Timesheet reminders – reaching out to appropriate parties in regards to timely timesheet submissions and/or approvals
• Assist External Workforce Business Partners (EWBPs) with job posting entry in Fieldglass as needed
• Assist EWBPs and groups with interview scheduling and coordination as needed
• Assist with reminders for contingent worker contract extensions
• Aggregate responses from feedback surveys and share responses with appropriate parties
• Data entry into Fieldglass and SAP as needed
• Assign trainings to the user community and maintain training lists
• Schedule quarterly business reviews, spotlight calls, and other critical meetings
• Support contract management duties and communication with suppliers (for renewals, etc.), check for insurance requirements, file in appropriate repository
• Outreach to suppliers annually to verify benefits packages. Review/analyze information to ensure equitable and if any changes have been made, question the suppliers, and bring any anomalies or issues to management
• Organize electronic storage (community page, SharePoint, teams); Review and update all documents manually; move to other areas as needed, retire documents as needed, etc.
• Consistent and proactive management of the EWS inbox. Create methodology for best way for EWS to respond to and keep track of emails
• Act as a cross functional liaison for EWS, communicating between the community, EWS internal team, HR, the suppliers, etc.
• Reach out to suppliers as needed for updated insurance binders. Review for compliance. 

Administrative & HR Support

• Support HRBP and Talent Acquisition team administratively, inclusive of processing of all employee actions, beginning with hiring and onboarding through the off boarding process.
• Support additional HR and recruiting initiatives as needed.
• Take notes in all meetings, distribute as required
• Create innovative solutions to help support team, promote efficiency, streamline processes
• Anticipate needs of the team, including management, and recommend solutions to keep team members on track.

Qualifications

What We’re Looking For

• Organized & Detail-Oriented: You have excellent administrative skills, strong attention to detail, and the ability to manage multiple priorities.
• Tech-Savvy: Experience using applicant tracking systems (ATS) and proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Strong Communicator: You have great interpersonal and written communication skills, making interactions with candidates and hiring teams seamless.
• Proactive in your day-to-day work; go above and beyond, anticipating needs of the program and leadership and recommending updated processes and procedures
• HR Knowledge & Experience: A high school diploma (or equivalent) and at least 3 years of experience in an administrative role.

Preferred Qualifications

• Previous experience supporting recruitment activities within a Human Resources department and/or experience providing recruiting support in an agency setting.
• Familiarity with automated resume tracking systems (Successfactors) and HR software as well as vendor management systems (Fieldglass)
• Understanding of contingent labor and how it augments a company’s workforce

• Interim clearance sufficient for start
• Zoom interview followed by in person interview
• Position is 2 days/wk onsite with flexibility to come onsite more if needed (periodically)