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Finance Operations - Virtual Card Admin

Almont, CO, US • Posted 3 days ago • Updated 3 days ago

Contract W2

Contract Corp To Corp

6 Months

On-site

$65 - $70/hr

Fitment

Dice Job Match Score™

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Job Details

Skills

VIRTUAL CARD
VIRTUAL CARDS
CORPORATE CARD
CORPORATE CARDS
PURCHASING CARD
PURCHASING CARDS
P-CARD
P-CARDS
PROCUREMENT CARD
PROCUREMENT CARDS
CARD ADMINISTRATION
CARD ADMINISTRATOR
CARD MANAGEMENT
CARD PROGRAM
CARD PROGRAMS
CARD ISSUANCE
CARD RECONCILIATION
ACCOUNTS PAYABLE
AP
PROCURE TO PAY
P2P
PROCUREMENT
FINANCE OPERATIONS
FINANCE
EXCEL
GOOGLE SHEETS
SPREADSHEETS
ZIP

Summary

Our client, a leading AI research organization, is seeking a Finance Operations – Virtual Card Administrator to own and manage its virtual card program end-to-end.

Job Title: Finance Operations - Virtual Card Admin
Location: Fully Remote; PST
Pay Range: $65-$70/Hr on W2 (DOE)
Duration: 6+ Months with potential to extend

Summary:

This role owns the virtual card program end-to-end: intake, issuance, controls, reconciliation and reporting. It is the single point of accountability for a process that currently sits across several people.
The role enforces the virtual card guardrails in the procurement policy (section 5.10). Cards are a payment method of last resort, one vendor per card, with receipts in Zip within 7 days of the charge.
Reports to the Director, Global AP. Works daily with AP, Procurement, FinOps approvers and card requesters across the business.

What you'll do

Intake and eligibility
Review every card request against policy before issuance. Requesters must be Zip procurement users, with Management and FinOps approval.
Confirm the request fits a qualifying scenario: a one-time vendor, a vendor that only accepts card, or an urgent purchase needed within 24 to 48 hours.
Decline or redirect prohibited uses: blanket requests, recurring spend (unless the vendor requires card), personal purchases, cash advances and anything illegal.
Issuance and card controls
Issue one card per vendor, with limits and expiry set to the approved spend.
Requalify the card when the vendor, amount or purpose changes.
Freeze, close or reissue cards promptly. Keep the active-card inventory clean.
Receipts, reconciliation and close
Chase receipts and coding in Zip within the 7-day window, and escalate repeat misses.
Reconcile card activity to statements each month, and clear exceptions before close.
Prepare accrual and coding support for accounting.
Controls, reporting and improvement
Keep audit-ready evidence for approvals, issuance and reconciliations (SOX and PwC requests).
Report monthly on active cards, spend, policy exceptions and receipt compliance.
Own the process documentation and requester guidance, and flag vendors that should move to PO or ACH.
Support the move of card workflows into Workday as the AP migration lands.

What you bring

3+ years administering a corporate card, purchasing card or virtual card program, ideally in a high-growth company.
Hands-on card issuance, limit setting and monthly statement reconciliation.
Working knowledge of P2P controls: approvals, segregation of duties and audit evidence.
Comfortable enforcing policy with senior requesters: firm, clear and helpful.
Strong Excel or Google Sheets skills. Detail-oriented and organized.

Preferred

Experience with Zip, Workday, Brex or a similar procure-to-pay or spend platform.
SOX experience, or experience at a company preparing to go public.
Built or cleaned up a card program, including policy, tooling and reporting.
Comfortable using AI tools to automate follow-ups, reconciliations and reporting.

Systems and tools

Zip: requests, approvals, receipt capture and coding.
Workday: the future home for AP, vendor master and GL. The role supports the card workflow through the migration.
Card platform: issuance, limits and controls. The platform is still to be confirmed.
Asana: task tracking and audit evidence.
Claude: drafting requester follow-ups, reconciliation checks and monthly reporting.

#RTA
#LI-BK1

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10427670
Position Id: 26-27770
Posted 3 days ago

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