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Job Description
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This position serves as a key liaison between procurement, finance, and operational teams to ensure the timely processing of invoices, accounts payable transactions, and IT procurement activities in compliance with Commonwealth of Virginia, agency, and client's requirements.
The candidate will be responsible for reviewing and processing invoices, reconciling vendor accounts, monitoring expenditures, tracking payment activity, and supporting budget management efforts. This includes receiving and processing payments within the prompt pay guidelines as well as tracking and producing analytic reports for measuring the various areas of productivity. This candidate will perform administrative duties to support the division as well as client offices around the state to include processing invoices, responding to procurement inquiries and reconciling vendor issues. This position will work closely with the finance section to bridge the gap for tracking payments in process in order to tie them to the division’s expenditures and overall budget.
The successful candidate will possess knowledge of procurement and accounting principles, strong analytical and organizational skills, and the ability to manage multiple priorities while ensuring compliance with prompt payment requirements, fiscal policies, and procurement regulations. This role requires close collaboration with agency stakeholders, vendors, and finance/procurement staff to support the acquisition and payment of IT goods and services.
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Top Skills & Years of Experience
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Skill
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Required /Desired
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Amount
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of Experience
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Experience reviewing, reconciling, and processing invoices and vouchers while ensuring compliance with prompt payment requirements
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Required
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5
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Years
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Experience managing goods and services procurements in a large, multi-dimensional business environment
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Required
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5
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Years
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Extensive experience in the use of computers and software(Microsoft365) applications. Excel pivot tables, complex spreadsheets, etc.
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Required
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5
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Years
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Knowledge of procurement processes, vendor management, and applicable state and agency procurement regulations.
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Highly desired
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3
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Years
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Customer service to broad audiences; professionals, vendors, team members and executive staff
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Required
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5
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Years
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General knowledge of accounting practices and financial management.
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Required
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5
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Years
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Commonwealth of VA Procurement knowledge and applied experience
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Highly desired
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5
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Years
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Use of eVA ordering system
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Highly desired
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1
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Years
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Experience with the Cardinal financial system.
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Highly desired
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1
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Years
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One day in office and must be able to provide transportation to attend mandatory trainings on site when required
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Required
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1
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Days
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