We are seeking a detail-oriented TEMP Analyst National General Affairs to support daily administrative and operational activities for the National General Affairs team. This role focuses on purchasing, invoice processing, travel administration, and records management to ensure efficient business operations across multiple office locations. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced corporate environment.
Key Responsibilities
Purchasing & Procurement
- Process Purchase Requests (PRs) for the San Diego and Otay Mesa offices.
- Track purchase request status and follow up on pending approvals.
- Respond to employee inquiries regarding purchasing requests.
- Assist with vendor registrations and procurement-related activities.
Invoice Processing & Financial Administration
- Review and process General Affairs invoices.
- Assist with weekly corporate credit card reconciliations.
- Collect receipts and supporting documentation for expense processing.
- Ensure invoice records are complete, accurate, and processed in a timely manner.
Travel Administration
- Review employee travel requests for completeness and compliance with company policy.
- Assist with travel-related administrative tasks and reporting.
- Follow up with employees regarding missing documentation or required corrections.
- Respond to internal questions regarding travel requests and procedures.
Administrative & General Affairs Support
- Maintain headquarters office supply inventory.
- Support investment-related purchases by gathering required documentation.
- Maintain organized records and documentation for General Affairs activities.
- Provide administrative support to ensure smooth day-to-day department operations.
Qualifications
Required
- High school diploma or GED.
- 12 years of direct administrative, purchasing, procurement, or business support experience.
- Strong proficiency with Microsoft Excel, Outlook, and Microsoft Office applications.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and customer service skills.
Preferred
- Bachelor''s degree.
- 2-5 years of experience in purchasing, procurement, travel coordination, or corporate administrative operations.
- Experience supporting cross-functional teams in a corporate environment.
- Experience with vendor management or procurement processes.
Preferred Skills
- Strong analytical and problem-solving skills.
- Ability to work independently while collaborating effectively with multiple departments.
- Excellent time management and follow-through.
- High level of professionalism and confidentiality.
- Strong customer service mindset with excellent written and verbal communication.
Physical Requirements
- Primarily office-based role with extended computer use.
- Frequent sitting, standing, and walking throughout the workday.
- Ability to occasionally lift and carry up to 20 pounds.
This position is ideal for an administrative professional who enjoys coordinating purchasing, invoice processing, travel administration, and operational support while helping ensure the efficient day-to-day operations of the National General Affairs team.
Pay Transparency: "The expected pay range for this position is $24.00–$25.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws."
Never miss an opportunity! Create an alert based on the job you applied for.
