Ops/Admin Specialist

Description

We are looking for a highly organized and detail-oriented Ops/Admin Specialist to join our team on a contract basis. In this role, you will support onsite technical teams by ensuring administrative tasks are efficiently managed, enabling them to focus on their core responsibilities. This position involves frequent travel, primarily across the West Coast, and requires a proactive approach to managing schedules, documentation, and communication.

Responsibilities:
Coordinate and manage administrative tasks for onsite technical teams, including daily check-ins and updates.
Maintain and update schedules, rescheduling appointments as necessary to accommodate client needs.
Document metrics and create daily summaries to ensure clear communication and progress tracking.
Assist with travel logistics, ensuring compliance with customer guidelines for expense reimbursement.
Support the technical teams by handling various organizational tasks, allowing them to concentrate on delivering their work.
Foster positive relationships with clients and team members through clear and effective communication.
Utilize tools like Smartsheet to track and organize project details efficiently.
Address and resolve scheduling conflicts or other logistical challenges as they arise.
Ensure all expense reports are accurately submitted and processed for reimbursement.
Facilitate smooth coordination between client headquarters and job sites across the country.

Requirements

Strong organizational and multitasking skills to manage diverse responsibilities.
Proficiency in using Smartsheet or similar project management tools.
Excellent customer-facing abilities to build rapport and maintain detail-oriented relationships.
Willingness to travel extensively, including weekends when required.
Ability to work onsite at various client locations across the country.
Comfortable with reimbursable expense processes and submitting accurate reports.
Valid U.S. driver's license preferred.
Experience in project coordination and familiarity with construction or technical projects is a plus.

Technology Doesn't Change the World, People Do.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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