Operational Procurement Management Lead - Mandate Project management, RFx development, Business analysis, SOW development, Procurement

Mandate Skills:

JOB DESCRIPTION

Operational Procurement Management

• Lead and manage all new procurement and contract renewal activities, ensuring alignment with IT policies, timelines, and agency and budget requirements.
• Coordinate with GGDC Procurement Manager and other GRC or enterprise legal resources as needed to address compliance, contractual, or risk-related considerations.
• Maintain a comprehensive tracking system for upcoming renewals, procurement events, policy exceptions (PEs), and major contract milestones to ensure proactive engagement and timely execution.
• Attend all PDE Procurement First meetings to represent OA OIT, gather requirements, and ensure consistent understanding between stakeholders and procurement partners.
• Serve as the primary liaison between program staff and procurement stakeholders, clarifying needs and resolving process issues as they arise.

Solicitation / Proposal Management

• Support PDE teams in developing solicitation materials, including RFQs, RFPs, SOWs, and related documents, ensuring clarity, completeness, and alignment with IT standards.
• Advise program and OIT staff on recommended language to support accurate vendor responses.
• Facilitate coordination across PDE program areas, OIT, fiscal staff, and other contributors to gather inputs, reconcile differing needs, and advance solicitation packages to completion.
• Provide quality review on final solicitation documents before submission to procurement for publication.

Implementation Project Management

• Serve as the lead project manager for vendor implementation efforts, including commercial offtheshelf (COTS), modified offtheshelf (MOTS), or similar technology solutions.
• Establish and maintain project plans, timelines, deliverables, and communication structures to ensure successful vendor onboarding and solution implementation.
• Coordinate across internal teams, vendor personnel, and technical stakeholders to manage risks, resolve issues, and maintain forward momentum.
• Track project progress against scope, budget, and contractual obligations, escalating concerns as needed to leadership.
• Provide regular status reporting and documentation to support transparency, informed decisionmaking, and effective project governance.

Contract Management

• Serve as the first technical point of contact (POC) for technical questions, contract compliance checks, and interpretation of technical obligations.
• Perform initial compliance assessments to ensure vendor activities align with contract terms, technical requirements, and program expectations.
• Escalate issues, concerns, or complex technical questions to the Business Relationship Manager (BRM) as appropriate, ensuring timely resolution and clear communication.
• Maintain an organized record of contract deliverables, performance metrics, amendments, and issue logs to support oversight and audit readiness.