Join our community and experience Emerson College! The Administrative Associate, Performing Arts position reports to the Performing Arts Department Chair and will serve as the initial point of contact for the Department of Performing Arts. This position will assist and support faculty, staff, and students with administrative and logistical matters pertaining to the department and coordinate departmental events, course registration, and advising materials. This is an important role that requires accuracy, attention to detail, and the ability to collaborate well with others.
ESSENTIAL JOB DUTIES- Organize and oversee pre-registration and registration, preparing materials, assisting with course scheduling, and serving as a point of contact for any issues that arise.
- Assist with organizing and coordinating department events, serving as the departmental contact for space requests and catering.
- Oversee forms and data collection.
- Make travel arrangements for the Chairs, potential hires, and guests, submitting related expense reports.
- Coordinates the logistics for faculty searches.
- Perform other miscellaneous duties as assigned.
QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.
- Bachelor's Degree required
- 2-3 years of experience working in an office environment required. Experience working in the theatre industry preferred
- Exceptional accuracy and attention to detail required
KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
- Proficiency in using computer software and the ability to learn new software easily
- Strong organizational skills and the ability to follow through on tasks and requests
- Ability to maintain multiple projects simultaneously and to prioritize tasks
- Ability to manage stressful situations well
- Good customer service skills
- Self-starter with excellent interpersonal communication and problem-solving skills
PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- This position is generally sedentary in nature, movement throughout the area is occasionally required.
- Ability to have continuous oral and written communication with co-workers and supervisors is essential.
- Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping and the ability to read a computer screen, detect color-coding and read fine print will be expected.
WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
- General office conditions. Exposed to moderate noise levels.
Compensation: $20.65 - $24.25 , commensurate with experience.
Grade of Position: S-23-04NE
Scheduled Weekly Hours: 36.25
Division: Division of Academic Affairs
This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.
Please refer to our benefits website for a full list of benefits and eligibility requirements.
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