The Project Manager will coordinate between internal stakeholders and the vendor and provide oversight of ongoing system operations, enhancements, releases, testing, and review cycles while maintaining strong communication channels. Familiarity with resource management, conservation, and outdoor recreation is preferred.
Key Responsibilities
Vendor & Contract Management
• Serves as the primary point of contact for the vendor and manages all contractual obligations
• Acts as a key liaison between the departments and the platform vendor to communicate requirements, surface issues, and coordinate enhancements
• Leads weekly, monthly, and annual vendor performance meetings and special project meetings
• Ensures deliverables meet quality expectations, timelines, and contract terms
• Maintains documentation of contract amendments, renewals, and change orders
• Conducts annual vendor background check reviews and compliance verification
System Performance Monitoring
• Monitors and reports on Service Level Agreement (SLA) performance, identifying trends and escalating issues as needed
• Tracks system uptime, downtime, incidents, failures, and root cause analyses
• Reviews and validates System and Organization Controls (SOC) reports, Disaster Recovery (DR) test results, and other vendor provided compliance artifacts
• Coordinates DR test planning, execution, and validation
Change Management & Enhancements
• Oversees the change request process, including scoping, prioritization, approvals, and hours tracking
• Drives planning and delivery of system enhancements and new functionality
• Maintains the change request hours budget and provides regular updates to leadership
• Manages blackout dates, release schedules, and impact assessments
• Conducts lessons-learned session after projects to identify recommendations for improvement
Testing & Release Coordination
• Plans and coordinates User Acceptance Testing (UAT) activities with internal teams and the vendor
• Ensures successful production deployments and validates post-release system performance
• Facilitates load testing and accessibility testing to meet state and federal compliance requirements
Compliance & Governance
• Ensures the system and vendor activities adhere to accessibility requirements (such as WCAG/Section 508)
• Monitors compliance with security standards and audit requirements
• Maintains documentation, risk logs, and operational procedures
• Coordinates with security, legal, and compliance teams to ensure projects adhere to applicable laws, regulations, and policies
• Supports audits and reviews related to project activities and system changes
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