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Executive Admin

Plato Center, IL, US • Posted 2 days ago • Updated 2 days ago

Full Time

On-site

$75000 - $90000/yr

INSPYR Solutions

Fitment

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Job Details

Skills

EXECUTIVE ASSISTANT
ADMINISTRATIVE ASSISTANT
OFFICE MANAGER
MICROSOFT OFFICE
OUTLOOK
EXCEL
POWERPOINT

Summary

Title: Executive Assistant to CEO
Location: Elgin, IL (Onsite – 5 days/week)
Duration: Full-Time
Work Requirements: , Holders or Authorized to Work in the U.S.

Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in a fast-paced, growth-focused environment.
This role is critical to ensuring the CEO operates efficiently by managing schedules, coordinating priorities, and handling day-to-day administrative responsibilities. The ideal candidate is a self-starter, thrives in ambiguity, and anticipates needs before they arise.

Key Responsibilities
Executive Support

Manage and optimize the CEO''s calendar, including scheduling meetings, travel, and appointments
Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance
Act as a gatekeeper for the CEO''s time, prioritizing requests and managing competing demands
Prepare agendas, presentations, and follow-up items for meetings

Communication & Coordination

Serve as a liaison between the CEO and internal teams, clients, and external partners
Draft and manage professional communications on behalf of the CEO
Ensure timely follow-ups and clear communication across all stakeholders
Maintain confidentiality when handling sensitive business information

Travel & Logistics

Coordinate complex travel arrangements (flights, hotels, transportation, itineraries)
Ensure seamless execution of travel plans and proactively resolve issues as they arise
Manage expense reporting and reimbursement processes

Operational Support

Assist with day-to-day business operations and administrative tasks
Help track priorities, deadlines, and ongoing initiatives
Support ad hoc projects and special initiatives as needed
Identify opportunities to improve processes and increase efficiency

Required Qualifications

3–7+ years of experience supporting senior executives (CEO, President, or similar)
Strong organizational and time management skills
Excellent written and verbal communication skills
High level of professionalism and discretion
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

Preferred Qualifications

Experience in a high-growth or entrepreneurial environment
Prior experience supporting a CEO or founder
Ability to anticipate needs and operate with minimal direction
Strong problem-solving skills and attention to detail

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients'' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10228513
Position Id: 26-156401
Posted 2 days ago

Company Info

About INSPYR Solutions

As a leading expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our tailored offerings include a wide variety of professional services, project solutions, managed services, and talent resources, all bolstered by our strategic partnerships with cutting-edge technology services. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities.

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