Administrative Assistant

Daily Responsibilities:

In the beginning we need someone to cover the front desk: answer phones (light), process incoming mail and greet visitors.

Once the new hire joins, the contractor will only need to be at the front desk as back up for time off and lunch breaks.

What will you do?

• Provide reception services by welcoming visitors, handling mail and answering the main phone line 5 days per week
• Provide basic printer maintenance by filling with paper and toner, arrange for repair as needed
• Order all office and kitchen supplies
• Assist with connecting conference room technology, order catering, print materials as requested
• Travel booking and expense reporting in Concur as assigned
• Interact professionally with internal and external clients and prospects; handle inquiries effectively, in an organized and courteous manner
• Handle confidential matters with discretion and good judgment; maintain confidentiality of all matters ascertained by reason of access to such information in this position
• Cross train within peer group to serve as back up and contribute to a high performing administrative team environment

What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it:

Concur: reconcile expenses for leaders daily.

Outlook: email communication

Webex: connect to meetings on a laptop, in a conference room

Must-have Skills:

• Ability to keep confidence. Organized. Comfort with basic MS Excel and Word. Previous Administrative Assistant experience. Previous work in a corporate setting.
• Education Level: Associates degree or equivalent
• Experience: 3-5 years of administrative experience in a formal office environment; financial services firm preferred.

Nice-to-have Skills

•  2-year degree or higher. Financial Services experience.