Veeva VMS Consultant (Verification Management System)

Position Title: Veeva VMS Consultant (Verification Management System)

Location: US Remote

Domain: Pharmaceutical / Life Sciences 

Duration: 12 plus months with possible extension

Position Overview

We are seeking a highly skilled Veeva VMS Consultant to lead the end-to-end implementation of Veeva’s Verification Management System. This is a critical, client-facing role requiring a blend of technical expertise, business analysis, and deep domain knowledge in the Life Sciences industry.

You will be responsible for bridging the gap between complex business requirements and technical execution, ensuring that our clients can effectively manage verification, quality, and compliance data within the Veeva Vault ecosystem.

Key Responsibilities

·       Requirement Gathering & Analysis: Lead workshops with stakeholders to capture business processes, user requirements, and functional specifications. Translate these into actionable technical configuration documents.

·       End-to-End Implementation: Manage the full implementation lifecycle of Veeva VMS, including environment setup, object configuration, lifecycle management, and workflow design.

·       Client Consultation: Act as the primary Subject Matter Expert (SME) for the client. Provide strategic guidance on Veeva best practices to optimize verification workflows and ensure regulatory compliance (GxE/GxP).

·       Configuration & Customization: Configure Veeva Vault VMS components such as security profiles, document types, picklists, and reporting dashboards tailored to the client’s specific operational needs.

·       Validation & Compliance: Support the validation team in creating and executing IQ/OQ/PQ scripts, ensuring the system meets stringent FDA and global regulatory standards.

·       Change Management: Facilitate User Acceptance Testing (UAT) and deliver training sessions to end-users and administrators to ensure seamless system adoption.

Required Qualifications

·       Domain Expertise: Minimum 3–5 years of experience within the Pharmaceutical, Biotechnology, or Life Sciences sectors. A firm understanding of Quality Management Systems (QMS) and Verification processes is essential.

·       Veeva Proficiency: Proven experience with Veeva Vault (specifically VMS, Quality, or Clinical suites). Must have completed at least one "greenfield" (new) implementation from start to finish.

·       Consulting Experience: Strong background in a client-facing consulting role, with the ability to manage expectations and communicate technical concepts to non-technical stakeholders.

·       Technical Literacy: Familiarity with the Veeva Vault API, data migration tools, and integration patterns with other enterprise systems (e.g., SAP, LIMS, or CRM).

·       Compliance Knowledge: Deep understanding of 21 CFR Part 11, GAMP5, and Annex 11 regulations.

Soft Skills

·       Excellent verbal and written communication skills for remote collaboration.

·       Strong analytical thinking and the ability to troubleshoot complex configuration issues.

·       Self-motivated and comfortable working in a decentralized, US-based remote team