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Job Description
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Key Responsibilities
Procurement & Contract Management
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Analyze requisitions for goods and services—including hardware, software, and IT services—and procure them in accordance with state policies and procedures.
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Manage formal procurement processes, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), ensuring compliance with all applicable laws and regulations.
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Develop procurement strategies, recommend contract vehicles, and identify alternative sourcing options.
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Develop, manage, and maintain a variety of contractual agreements, including term contracts for professional and non‑professional services.
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Negotiate contract terms, conditions, and language changes in coordination with legal Analyst and legal Counsel.
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Ensure compliance with the Governor’s initiative for DSBSD‑certified Micro/Small Business participation.
Stakeholder & Vendor Engagement
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Serve as liaison between vendors, VITA, and internal business users.
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Provide guidance on procurement methods—including IFBs, RFPs, RFIs, SOWs, cooperative procurements, and sole‑source justifications.
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Offer updates on procurement status and advise stakeholders on product availability, vendor performance, pricing, cooperative contracts, and sourcing alternatives.
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Support end users by answering process‑related questions and assisting with proper procurement procedures.
Technical & Analytical Support
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Evaluate highly technical IT procurements and collaborate with subject matter experts, legal counsel, and external partners.
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Apply state and local procurement laws, regulations, and best practices to all purchasing activities.
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Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.
Required Qualifications
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Experience managing procurement activities within a state or local government environment.
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Strong understanding of VITA policies, IT procurement processes, and technology‑related contracts (licenses, maintenance agreements, etc.).
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Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative and sole‑source procurements.
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Excellent written and verbal communication skills, with the ability to analyze complex information and present clear recommendations.
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Strong customer service orientation and ability to work collaboratively in a team environment.
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Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
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Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).
Ideal Candidate Traits
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Highly motivated and proactive
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Strong analytical and problem‑solving skills
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Skilled in managing formal competitive procurements (IFBs/RFPs)
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Comfortable navigating fast‑paced, high‑volume procurement environments
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Strong negotiation skills with a focus on achieving best value
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Top Skills & Years of Experience
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Required/Desired Skills
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Skill
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Required /Desired
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Amount
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of Experience
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Ability to learn and apply Commonwealth of Virginia, VITA, and VDOT procurement rules and tools.
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Required
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0
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Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms.
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Required
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0
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Familiarity with Commonwealth contracting laws and state regulations
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Required
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0
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Word, Excel, PowerPoint required for documentation, reporting, and analysis.
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Required
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0
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Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously.
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Required
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0
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Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations.
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Required
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0
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VCA – Virginia Contracting Associate
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Desired
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0
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VCO – Virginia Contracting Officer
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Desired
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0
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