Project Coordinator

Project Overview

This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.

Job Functions & Responsibilities

• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently. • Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents. • Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared. • Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items. • Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures. • Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines. • SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date. • Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned. • Compliance: Ensure all committee activities adhere to internal governance policies and standards. • Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.

Skills

• Proven experience in administrative roles, preferably within governance or committee management. • Strong organizational skills with a keen attention to detail. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Strong interpersonal skills and the ability to work collaboratively with diverse teams. • Familiarity with governance frameworks and best practices is a plus.

Education & Certifications

• Bachelor''s degree in Business Administration, Management, or a related field preferred.