Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented and solutions-driven Accounts Payable Specialist to join our team. In this role, you will support the end-to-end AP process, ensure timely and accurate processing of vendor invoices, and contribute to continuous improvement initiatives. This position is ideal for someone with strong analytical capabilities, exceptional customer service skills, and a passion for process optimization.

Responsibilities

Accounts Payable Operations

• Process high-volume vendor invoices accurately and in compliance with company policies.
• Review invoices for proper coding, approvals, and supporting documentation.
• Monitor and resolve invoice discrepancies, including price/quantity variances, missing PO numbers, and matching issues.
• Reconcile vendor statements and follow up on outstanding items.

Customer & Vendor Support

• Act as a point of contact for internal stakeholders and external vendors regarding invoice status, payments, and issue resolution.
• Manage shared inboxes, ensuring timely and professional responses.

Reporting & Analysis

• Support month-end close activities, including AP analysis and reporting.
• Identify trends in recurring issues and recommend process improvements.
• Assist with audit requests by providing documentation and explanations as needed.

Process Improvement & Controls

• Support standardization and optimization of AP processes.
• Ensure adherence to internal controls, financial policies, and compliance requirements.
• Participate in system enhancements, testing, and continuous improvement projects.

Requirements

Required Skills

• Post-secondary education in Accounting, Finance, Business Administration, or related field.
• 2–4 years of Accounts Payable or Shared Services experience.
• Strong understanding of AP best practices and three-way matching.
• Experience with ERP systems (Oracle) and proficiency in Microsoft Excel.
• Exceptional attention to detail and accuracy.
• Strong communication and customer service skills.
• Ability to manage changing priorities in a fast-paced environment.

Preferred Skills

• Experience in a shared services or centralized finance environment.
• Knowledge of automated AP workflows or OCR tools.
• Analytical mindset with a focus on efficiency and problem solving.
• Experience with AP Automation, Invoice Reconciliation, Vendor Management, Payment Processing, AP Operations, Month-End Closing, AP Reporting, Financial Analysis, Audit Support, Internal Controls, Process Improvement, Data Analysis, Vendor Query Resolution, and Shared Inbox Management.