Administrative Assistant

Indianapolis, IN, US • Posted 1 day ago • Updated 1 day ago
Contract W2
No Travel Required
On-site
$18 - $21/hr
Company Branding Image
Fitment

Dice Job Match Score™

🎯 Assessing qualifications...

Job Details

Skills

  • Administrative
  • Assistant
  • Meeting
  • Meetings
  • Onboading

Summary

Administrative Assistant 3 (799645)
Worksite Address: 302 West Washington Street Room E306 Indianapolis, IN 46204

Agency Interview Type: In person only
Short Description:

Provides administrative support to either a team or individual. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Complete Description:


OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES

  • Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)
  • Office equipment:
    • Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
    • Managing supplies in general around the office (extra, layoffs, etc.)
    • Office furniture and desk chair orders ordering, procurement
    • Office supplies:
    • Ordering, managing and keeping organized
    • Copier maintenance and toner supply
    • Organize semi-annual office clean up
    • Assist Finance with asset management review
    • Assist staff with administrative questions and internal processes (backup to Alley)
    • Coordinate with Alley to configure workspace and meeting logistics
  • Meeting Space & Facility Coordination
    • Manage two conference room reservation calendars
    • Coordinate meeting space reservations
    • Ensure rooms are available and prepared for meetings
    • Troubleshoot scheduling conflicts
  • Staff Onboarding Support
    • Support onboarding coordination for new staff members
    • Assist with workspace setup and office logistics
    • Help new employees navigate office procedures and resources
  • Serve as Backup to Executive Assistant
    • Calendar coordination support
    • Meeting preparation assistance
    • Document preparation and administrative tasks
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: 91138384
  • Position Id: 8943095
  • Posted 1 day ago

Company Info

About VAK Consulting LLC

Welcome to VAK Consulting LLC, your trusted partner in US IT staffing solutions. With a commitment to excellence, we specialize in connecting businesses with top-tier IT talent, ensuring seamless integration of skilled professionals into your projects. Our tailored staffing services empower organizations to thrive in the dynamic world of technology, as we prioritize precision, expertise, and unparalleled client satisfaction. Experience a new era of workforce synergy with us.

About_Company_One
Create job alert
Set job alertNever miss an opportunity! Create an alert based on the job you applied for.

Similar Jobs

Hybrid in Indianapolis, Indiana

Yesterday

Easy Apply

Third Party, Contract

Depends on Experience

Indianapolis, Indiana

Yesterday

Easy Apply

Contract

18 - 20

Indianapolis, Indiana

Today

Easy Apply

Contract, Third Party

22

Indianapolis, Indiana

Today

Easy Apply

Contract

Depends on Experience

Search all similar jobs