Non Profit
Washington DC- HYBRID
Needed ASAP
6 months Contract+
Must work on W2
No C2C
Contracts Specialist with Peoplesoft
Procurement & Contracts Administration
Experience Required: 5–7 Years Reports To: Assistant Director, Procurement
Business Services
Business Services provides a broad range of support to Client customers and staff through the following functions:
- Procurement & Contracts Administration: Purchasing, travel, contract administration, and strategic sourcing.
- Building & Administrative Services: Facilities, conferencing, security services, and the Service Center.
- Facilities Management: Oversight of approximately $90 million in Client real property assets, including the Headquarters and Othmer Buildings, as well as internal and external leases.
- Service Center: Shipping, receiving, and copying services for Client staff.
- Business Services Support: Assistance to internal and external customers across Treasurer & CFO Division systems and functions.
These departments play an important role in supporting the Society's operations, strategic initiatives, and long-term growth.
Position Summary
Client is seeking an experienced procurement and contracts professional to support contract administration, strategic sourcing, and vendor relationship management.
This position is responsible for reviewing and negotiating contracts, ensuring compliance with Client policies, supporting procurement initiatives, and managing vendor relationships.
The successful candidate will work closely with internal business units, Finance, Legal, Purchasing, and external vendors to ensure contracts and procurement processes are competitive, compliant, and aligned with Client goals.
Key Responsibilities
Contract Review & Administration
- Review, negotiate, and administer Master Services Agreements (MSAs), Statements of Work (SOWs), contract amendments, and addenda.
- Ensure agreements comply with Client policies, established standards, and acceptable terms and conditions.
- Coordinate internal business reviews and support contract negotiations.
- Assist business leaders with vendor evaluations, contract drafting, and negotiations.
- Ensure proper contract implementation and ongoing administration.
Strategic Sourcing & Procurement
- Facilitate RFx processes, including requests for information, proposals, and quotations.
- Partner with internal business units to identify procurement needs and evaluate potential vendors.
- Support enterprise-level procurement services and strategic sourcing initiatives.
- Contribute to approved procurement projects and process improvements.
- Help develop competitive, efficient, and standardized procurement practices.
Vendor Management & Relationships
- Identify, evaluate, assess, and select vendors.
- Establish and maintain strong relationships with vendors and internal stakeholders.
- Monitor vendor performance and contractual obligations.
- Conduct quarterly business reviews with targeted vendors and internal customers.
- Coordinate vendor communications and corrective actions when necessary.
- Collaborate closely with Purchasing, Finance, Legal, and other departments.
Process Improvement & Customer Support
- Participate in initiatives to improve contract operations and procurement processes.
- Identify opportunities to enhance vendor management and contract administration.
- Provide timely, accurate information and excellent customer service.
- Train internal staff on researching and accessing contracts through systems including:
- Laserfiche Records Repository
- Laserfiche Forms
- PeopleSoft
- Other applicable contract management systems
Required Qualifications
Education
- Bachelor's degree in a relevant field or equivalent professional experience.
Professional Experience
- 5–7 years of related experience in one or more of the following:
- Purchasing
- Procurement
- Account management
- Contract administration
- Demonstrated experience in contract analysis, vendor relations, and contract negotiation.
- Strong verbal and written communication skills.
- Excellent organizational, analytical, and collaboration skills.
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
Preferred Technical Skills
Experience with one or more of the following systems is highly desirable but not required:
- PeopleSoft
- Basware
- Laserfiche
- DocuSign
- Contract management software
- Vendor management systems
Preferred Professional Attributes
Attribute | Description |
Detail-Oriented | Ensures accuracy and completeness in contracts, documentation, and deliverables. |
Team Player | Collaborates effectively with colleagues, stakeholders, and vendors. |
Functional Expert | Demonstrates subject matter expertise and provides informed guidance. |
Enthusiastic | Brings energy, engagement, and genuine interest to the role. |
Self-Starter | Works independently and takes initiative without constant supervision. |
Flexible | Adapts effectively to changing priorities and work requirements. |
Impact-Driven | Motivated by contributing to organizational and project success. |
