Fleet Coordinator / Project CoordinatorLocation: Madison, WI
Position OverviewThe Fleet Coordinator supports day-to-day fleet operations by maintaining vehicle records, coordinating maintenance activities, supporting drivers, ensuring compliance requirements are met, and providing administrative support to fleet operations.
Key ResponsibilitiesFleet Administration- Maintain vehicle registrations, insurance records, titles, and maintenance histories
- Update fleet management systems and vehicle assignments
- Track fleet inventories and associated documentation
- Process fleet-related paperwork and maintain organized records
Driver & Stakeholder Support- Serve as the primary contact for vehicle-related questions and support
- Coordinate with drivers, vendors, maintenance providers, and internal stakeholders
- Assist with roadside assistance, vehicle recovery, and replacement vehicle arrangements
- Support accident reporting and follow-up activities
- Communicate maintenance schedules, repair status, and vehicle availability
Compliance Support- Monitor vehicle registrations, permits, inspections, and licensing requirements
- Maintain compliance documentation and escalate concerns when needed
- Support fleet safety initiatives and recordkeeping
Data Management & Reporting- Maintain fleet data and reporting systems
- Track vehicle utilization, mileage, fuel usage, and maintenance costs
- Conduct audits to ensure data accuracy and completeness
Maintenance Coordination- Schedule routine vehicle maintenance and inspections
- Coordinate repair appointments and vendor services
- Track downtime and communicate status updates
Continuous Improvement- Support fleet initiatives, audits, and special projects
- Assist with process improvements and operational enhancements
- Provide administrative support for departmental projects
Job Type & LocationThis is a Contract position based out of Madison, WI.
Pay and BenefitsThe pay range for this position is $19.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a fully onsite position in Madison,WI.
Application DeadlineThis position is anticipated to close on Jul 15, 2026.
About TEKsystemsWe're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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