Sourcing Specialist-Level 4 - Lead (15+ Years)

Job#: 3033171

Job Description:

Job Description: Material Manager

Position Title

Material Manager

Location

Various field locations across Texas

Position Summary

The Material Manager is responsible for overseeing the planning, coordination, tracking, and control of materials across multiple projects and field locations in Texas. This role serves as a central point of coordination between early-stage project management, engineering, contractors, purchasing, accounting, business management, and material vendors to ensure materials are properly forecasted, procured, received, tracked, transferred, and reconciled throughout the project lifecycle.

The Material Manager plays a critical role in maintaining material visibility, minimizing delays, controlling costs, and supporting efficient execution of construction and operations activities. This position requires frequent field presence, strong organizational skills, and the ability to work cross-functionally with internal and external stakeholders.

Key Responsibilities

Material Planning and Coordination

• Develop and maintain material tracking processes for multiple active and early-stage projects.
• Coordinate material requirements with project managers, engineers, and construction teams to support project schedules and milestones.
• Review material forecasts, bills of material, and project needs to help ensure timely availability of required items.
• Support early-stage project planning by identifying material needs, lead times, storage requirements, and logistics considerations.

Material Tracking and Transfers

• Track materials from requisition and purchase through delivery, receipt, storage, transfer, installation, and final reconciliation.
• Monitor and manage material movement between various projects, warehouses, laydown yards, and field locations.
• Ensure accurate documentation and traceability of material transfers between jobs, cost centers, and business units.
• Maintain current records of material quantities, locations, condition, and usage status.

Field and Site Support

• Work closely with field teams across multiple Texas locations to verify material deliveries, inventory levels, and site needs.
• Conduct field visits to inspect material storage conditions, verify receipts, and resolve discrepancies.
• Coordinate with contractors and site personnel to ensure proper handling, staging, and usage of materials.
• Support field teams in identifying shortages, overages, damages, and missing materials.

Cross-Functional Interface

• Act as liaison between project management, engineering, contractors, purchasing, accounting, business management, and vendors.
• Collaborate with engineering teams to resolve specification changes, substitutions, and material-related technical issues.
• Work with purchasing to monitor procurement status, expedite critical items, and support vendor communication.
• Coordinate with accounting and business management to ensure proper material cost coding, accruals, inventory valuation, and financial reconciliation.

Vendor and Procurement Support

• Interface with material vendors and suppliers regarding order status, shipment schedules, delivery issues, and returns.
• Support procurement teams with expediting, discrepancy resolution, and documentation related to receipts and invoices.
• Review packing slips, receiving documentation, and material status reports for accuracy and completeness.
• Assist with identifying long-lead items and potential supply chain risks that may impact project execution.

Inventory Control and Reporting

• Maintain organized and accurate material records in applicable tracking systems, spreadsheets, or enterprise platforms.
• Prepare regular reports on material status, shortages, transfers, surplus, and inventory balances.
• Reconcile received materials against purchase orders, invoices, and project requirements.
• Support audits and internal controls related to inventory, material usage, and project cost tracking.

Issue Resolution and Continuous Improvement

• Investigate and resolve material discrepancies, damaged shipments, missing items, invoicing mismatches, and transfer issues.
• Identify opportunities to improve material tracking, communication, and coordination processes across projects.
• Promote consistent material management practices across all supported field locations.
• Assist in the development and implementation of procedures, standards, and best practices for material management.

Required Qualifications

• Minimum 7 years of experience in material management, inventory control, logistics, construction support, or project operations.
• Experience supporting multiple projects and coordinating material movement across field locations.
• Strong understanding of procurement, receiving, inventory control, and material reconciliation processes.
• Experience working with project teams, contractors, vendors, and cross-functional business groups.
• Proficiency in Microsoft Office Suite, especially Excel, inventory systems, or project management platforms preferred.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently and manage competing priorities across multiple locations.

Preferred Qualifications

• Experience in utility, energy, construction, infrastructure, or industrial project environments.
• Familiarity with material tracking systems, warehouse practices, and field logistics.
• Experience supporting project cost tracking and coordination with accounting functions.
• Knowledge of purchase orders, receiving documentation, invoice reconciliation, and job cost allocation.
• Experience working in field-based environments with multiple contractors and vendors.

Key Skills and Competencies

• Material tracking and inventory management
• Cross-functional coordination
• Field logistics and site support
• Project support and schedule awareness
• Attention to detail and documentation accuracy
• Vendor coordination and expediting
• Cost tracking and reconciliation support
• Communication and stakeholder management
• Problem-solving and issue resolution
• Ability to travel between field locations in Texas

Working Conditions

• Primarily field-based role with regular travel to multiple project and operational locations across Texas.
• May involve work in warehouse, laydown yard, construction site, and office environments.
• Must be able to inspect materials in outdoor conditions and navigate active job sites safely.
• Occasional lifting, walking, and standing may be required.

Reporting Relationship

Works closely with: Project Managers, Engineers, Contractors, Purchasing, Accounting, Business Management, and Vendors

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.