Project Manager

Project Manager
Hybrid (Onsite 3 days/wk)
 

Description:
Diversified Systems is searching for a Project Manager to support the development of a Request for Proposal (RFP) and vendor selection for the Pennsylvania Automated Licensing System.

The position will fulfill the roles of Project Manager of the Request for Proposal (RFP) development and vendor selection. It will support the Commissions in all facets of the Commonwealth's RFP requirements in development, submission, evaluation, negotiation, and award of contract. The position will maintain the role of advocate for the Commissions at every stage of the RFP procurement process.

The successful candidate for this position must possess direct project management experience of similar sized scope and complexity of projects that include a software development life cycle, order fulfillment and customer/sales agent support. Familiarity with natural resource management, conservation, and outdoor recreation is highly desired. Technical writing skills are preferred.

The successful applicant must be capable of working independently to meet the objective of developing an RFP using the Commonwealth's format and assuring compliance with IT policies, procedures, and procurement rules. The RFP must succinctly capture both Commissions' licensing and other identified program requirements. The Project Manager is responsible for maintaining project documents, developing and monitoring the project schedule, capturing meeting notes, and documenting and tracking action items throughout the life of the project. The Project Manager will also develop the Commissions' RFP document, manage the submission, and assist with vendor evaluation and final contract negotiations.

Responsibilities:

• Project Management: Use an approved project management methodology to develop, control, and maintain a project management plan and schedule that will encompass all facets of writing a comprehensive RFP, vendor bid management, evaluation of submissions, negotiation, and contract award.
• RFP Development and Submission: 
  • ​Utilize Commonwealth management directives, Department of General Services procurement rules, and Governor's Office of Administration/Office of Information Technology policies and procedures to develop an RFP for the Commissions' approval and submission that will document the requirements for a licensing system that will replace all existing system functionality as well as document all requested and approved enhancements.
  • Develop and document the Commissions' program requirements to meet business specifications.
  • Conduct regularly scheduled meetings with subject matter experts, key stakeholders, and Commissions' Offices of Chief Counsel to ensure expected outcomes are met.
  • Research, document, and recommend best management practices from other states for automated licensing systems that should be considered as enhancements.
  • Document security requirements in accordance with Commissions' and Commonwealth policies, as well as industry standards and best practices, especially as it refers to system and data security.
• Preparation of SLAs: Prepare Service Level Agreements (SLAs) for inclusion in the subsequent RFP. This includes license requirements, SLAs, security requirements, and contractual instruments. An SLA is a part of a service contract where the level of service is formally defined. The Commissions require the vendor to have experience in developing RFPs and SLAs for turn-key point-of-sale business processes and to work closely with the Commissions' Offices of Chief Counsel in developing all SLAs.
• RFP Evaluation Assistance:
  • Develop and maintain vendor response evaluation metrics for the scoring of all qualified vendors.
  • Assist the Commissions in evaluating proposals submitted through the subsequent RFP process to ensure vendors meet all mandatory RFP requirements as established by the Commonwealth, Department of General Services, and the Governor's Office of Administration/Office of Information Technology.
  • Assist with question and answer compilation and response, vendor demonstrations, proposal evaluation, and contract negotiations.
  • Provide consultation to the Commissions on the scoring of vendors.
  • Provide consultation on negotiating with the selected vendor and contract award.

Requirements:

• 10 years of Project Management experience required.
• 5 years of Requirements Gathering experience required.
• 5 years of experience drafting Service Level Agreements required.
• 3 years of RFP Preparation experience required.
• 1 year of Technical Writing experience highly desired.
• PMP Certification highly desired.
• Familiarity with natural resource management, conservation, and outdoor recreation highly desired.

About Diversified Systems
Founded in 1990, Diversified Systems is an award-winning Technology Services corporation providing all levels of IT project consulting services nationwide. DSI is headquartered in Columbus, Ohio with regional offices in the American Midwest and East Coast. We offer our consultants a number of flexible and competitive compensation benefit packages.

Diversified Systems is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

Diversity, Equity and Inclusion
DSI values authenticity and is committed to making sure our employees and partners are valued and respected. At DSI, we believe building a diverse culture is important because we know when people work together, we can achieve better results as a team. DSI realizes that everyone comes from various backgrounds. We celebrate these differences because our employees are our greatest asset as we strive to best meet the needs of those we serve. As part of our ongoing efforts, DSI is focused on advancing equality, diversity, and inclusion by setting high standards to continually evolve our culture. This includes but is not limited to recruiting, community involvement, client delivery, and career development.