Project Coordinator // Santa Clara // Onsite

Description:

Key Responsibilities
Project Delivery & Execution
• Review and intake physical security project assessments provided by business stakeholders.
• Manage end to end project workflow, including mobilization, design coordination, installation, commissioning, and security operations handover.
• Develop and maintain detailed project schedules, milestones, and deliverables, track progress and dependencies across multiple stakeholders.
• Prepare programming sheets and technical inputs for security programmers and system administrators in accordance with design standards.
• Close out projects using commissioning documentation, acceptance criteria, and key performance indicators (KPIs) to confirm business requirements are met.
• Provide periodic status reporting on all deliverables.
Stakeholder & Cross Functional Collaboration
• Partner with stakeholder and vendors to ensure coordinated execution.
• Communicate project status, risks, timelines, and dependencies through regular written updates and stakeholder reviews.
• Escalate schedule delays, risks, and major obstacles to leadership with clear mitigation recommendations.
• Act as a trusted project interface between technical teams and business stakeholders, translating security and technology requirements into executable plans.
Vendor & Financial Management
• Tracking materials allocation, installation sequencing, and vendor deliverables for security design and implementation.
• Support project budget planning, tracking, forecasting, and variance reporting.


Standards, Governance & Continuous Improvement
• Ensure all projects comply with Applied Materials Security Design, standards, and best practices.
• Assess project designs and implementations for scalability, sustainability, and long term operational impact (e.g., network capacity, system expandability).
• Maintain process documentation, standards, and best practice guidance for physical security technology.
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Functional Knowledge
• Physical security project management professional with strong domain expertise.
• Demonstrates in depth knowledge of physical security technologies and project delivery, with working awareness of security operations.
• Maintains familiarity with industry standard access control, video management, and integrated security platforms.
Business Expertise
• Anticipates business, regulatory, and operational risks within security projects.
• Recommends process, technology, and delivery improvements to enhance efficiency, resiliency, and business alignment.
Leadership & Project Management
• Leads security projects with moderate to high complexity, risk, and cross functional impact.
• Establishes project execution strategies, governance structures, and delivery cadence.
• Influences without authority by aligning diverse stakeholder groups around common objectives and timelines.
Problem Solving
• Resolves unique and unexpected project challenges requiring conceptual and innovative thinking.
• Applies structured problem solving to technical, scheduling, and stakeholder issues with broad business impact.

Interpersonal & Communication Skills
• Communicates complex technical and project concepts clearly to technical and non technical audiences.
• Produces clear documentation, workflows, and instructions for security operations and business stakeholders.
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Experience & Qualifications
• Bachelor’s or Associate degree required; equivalent combination of education and experience will be considered.
• 10+ years of progressive experience in physical security, security technology, or infrastructure project management.
• Demonstrated experience managing multi site or regional security technology projects.
• Working experience with enterprise security platforms (C-Cure, Avigilon, intrusion detection) and systems integration concepts are required.
• Project management experience using structured methodologies, scheduling tools, and reporting frameworks. (PSP, PMM, Agile)
Skills
• Strong project and program management capabilities.
• Excellent stakeholder engagement and cross functional coordination skills.
• Budget tracking, schedule management, and risk mitigation.
• Analytical mindset with attention to detail and sustainability.
• High proficiency in Microsoft Office and security project documentation tools.