Documentation Process Analyst

Document Process Analyst is responsible for managing, standardizing, and transforming enterprise-wide employee document processes to ensure accuracy, compliance, and scalability throughout the employee lifecycle. This role serves as a subject matter expert for document governance and document management systems (such as OnBase), partnering closely with HR, Compliance, Legal, and Technology teams to design standardized indexing, retention, and workflow practices. The Administrator leads document-related initiatives end to end-assessing current-state processes, identifying risks and inefficiencies, and implementing future-state solutions that improve data integrity, audit readiness, and operational efficiency. The role requires strong analytical skills, attention to detail, and the ability to influence cross-functional stakeholders, while ensuring confidential employee information is handled in accordance with regulatory and internal standards. The position also supports change adoption by providing guidance, documentation, and ongoing consultation as the organization evolves its document management capabilities.

Required Skills:

Must have at least 4 or more years experience in a process analyst, documentation processing analyst, administrative role

Willingness to work on hands on document scanning backlog

Experience helping determine the structure, standards for document retention structures, indexing rules, and lifecycle practices across an enterprise environment

Strong working knowledge of document management systems including classification, indexing strategies, workflow optimization, and system capabilities

Proven ability to analyze current-state workflows, identify inefficiencies and risks, and design scalable future-state processes that reduce manual work and improve data integrity

Ability to learn and document current process, determine process improvements needed and then implement improvements

Skill in leading initiatives from requirements gathering and testing through implementation and change adoption, while managing timelines, priorities, and deliverables independently

Strong focus on data integrity, audit readiness, regulatory compliance, and safeguarding sensitive employee information throughout the document lifecycle

Ability to partner effectively with HR, Compliance, Legal, Technology, and operational teams, influencing outcomes without direct managerial authority

Capacity to analyze complex, multi-variable data and convert findings into actionable insights and standardized solutions

Skill in supporting adoption of new standards and processes through consultative guidance, training materials, job aids, and serving as an escalation point for complex issues

Ability to clearly document standards, create process documentation, present recommendations, and communicate technical concepts effectively to all organizational levels

Exceptional detail orientation and organization to ensure accuracy, consistency, and reliability of employee documentation at enterprise scale

Desired Skills:

Ideal candidate would have experience and knowledge of enterprise document management & governance

Experience with OnBase a plus

Experience in the Healthcare industry OR experience supporting Human Resources a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs.

Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future