Legal-Executive Assistant

Job Title – Legal, Executive Assistant

Job Type: 

Location – Burlington, New Jersey  
Industry: Shipping / Trucking / Railroad

Job Category: Office / Clerical / Administrative

Job Category: 

*** Ideal Candidate ***

Our client is conducting a Confidential Search for an experienced Executive Administrative Assistant to support C-level leadership in Burlington, NJ. This in-person role will manage executive schedules, communications, and administrative operations in a fast-paced environment.

The position will also assist with legal documentation and basic accounting support, including contract organization, invoicing, and expense tracking.

The ideal candidate has 3+ years supporting senior executives, strong organizational skills, discretion, and proficiency in Microsoft Office. Experience with contract management, paralegal support, or QuickBooks is a plus.

Position Overview:

Reports to: CEO, President, and other C-Level Executives

Experience with legal documentation and basic accounting processes is a plus.

Key Responsibilities:

• Manage executive calendars, meetings, and appointments
• Prepare and edit reports, presentations, and correspondence
• Coordinate executive travel and itineraries
• Handle confidential communications and sensitive information
• Legal & Administrative Support
• Assist with legal research, contract organization, and document preparation
• Maintain legal files including leases, agreements, and compliance records
• Accounting Support
• Assist with invoice tracking, expense reporting, and basic bookkeeping
• Support account reconciliation and financial reporting tasks
• Office & Project Coordination
• Serve as a point of contact for internal and external communications
• Maintain office supplies and coordinate vendors and service providers
• Organize meetings, company events, and special projects
• Track project timelines and provide follow-up with internal teams

Qualifications:

• Bachelor’s degree preferred or equivalent experience
• 3 years supporting senior executives in a fast-paced environment

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities