iQuasar LLC is seeking to fill the Front Desk Data Entry for our customer in Minot Air Force Base, ND. At iQuasar, we strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity.
One of our clients in the Minot Air Force Base, ND needs a Front Desk Data Entry for a permanent position.
- Position: Front Desk Data Entry
- Location: Minot Air Force Base, ND
- Position Type: Permanent
- Travel: Onsite
Mandatory Knowledge & Familiarization Requirements
- Read, understand, and
- comply with AFI 36-3009
- Read and follow all M&FRC Program Desk Guides
- Become thoroughly familiar with:
- AFFIRST database system
- TAP ACCESS database system
- Follow all applicable:
- Air Force policies
- Air Force Global Strike Command policies
- Local command publications
Core Duties and Responsibilities
Office Automation & Software Operations (1.3.1)
- Use multiple office automation software tools to produce a wide range of documents and formats
- Create, edit, store, retrieve, and print:
- Forms
- Memorandums
- Letters
- Lengthy reports
- Use database and spreadsheet software to:
- Create, enter, revise, sort, calculate, and retrieve data
- Generate required reports
- Use graphics software to create:
- Charts
- Graphs
- Visuals for reports and presentations
- Assist in developing report layout, format, and presentation standards
- Identify and assist in resolving workflow or procedural issues
- Assist in developing training aids and provide hands-on training to office personnel
- Create simple macros to streamline routine tasks and provide user instructions
- Perform basic troubleshooting of software or system issues for coworkers
- Electronically transmit and receive documents using networked computer systems
Correspondence & Report Preparation (1.3.2)
- Prepare recurring and non-recurring correspondence and reports
- Compose non-technical correspondence, including:
- Office procedures
- Requests for information
- Acknowledgment and notification letters
- Consolidate and finalize data from systems and files for reporting purposes
- Gather, analyze, and summarize information for supervisors and staff responses
- Determine relevance of information when responding to inquiries
- Proofread and edit documents for:
- Grammar
- Spelling
- Capitalization
- Punctuation
- Format accuracy
Correspondence Control & Suspense Management (1.3.3)
- Review and process incoming and outgoing correspondence, publications, regulations, and directives
- Screen incoming mail and electronic messages to determine:
- Supervisor attention
- Staff referral
- Re-routing
- Personal handling
- Establish suspense dates using automated calendars and schedulers
- Notify supervisors of suspense conflicts or missed deadlines
- Review outgoing correspondence for:
- Procedural accuracy
- Administrative compliance
- Grammatical correctness
- Factual accuracy
- Advise authors of deficiencies or deviations
- Download and distribute official publications and forms electronically
Front Desk & Customer Service Functions (1.3.4)
- Receive telephone calls and greet visitors
- Determine the purpose of calls and visits
- Refer customers to appropriate staff or offices based on program knowledge
- Respond directly to non-technical inquiries, including:
- Report status
- Suspense dates
- Routine program information
- Provide follow-up on customer requests for information
Records Management & Administrative Support (1.3.5)
- Establish, update, and maintain office records
- Perform TAP data entry and clerical duties using automated and manual systems
- File, maintain, purge, and dispose of records in accordance with regulations
- Maintain office file plans
- Maintain, post, and dispose of publications and technical orders
- Control reference materials, including checkout and recovery
- Update and enter data into:
- Electronic files
- ACCESS databases
- AFFIRST systems
- Prepare and consolidate time and attendance records
- Requisition office supplies, printing services, and administrative materials
- Maintain trackers and suspense files
- Receive, log, safeguard, and process classified materials when required
Records Custodian Responsibilities (1.3.6)
- Serve as the Primary Records Custodian for M&FRC
- Establish, maintain, purge, and dispose of records in compliance with:
- AFI 33-322
- Air Force Records Disposition Schedule
- Prepare internal and external correspondence and reports
- Ensure all Government records remain Government property
- Transfer records to the Government upon contract completion
Public Relations & Program Awareness (1.3.7)
- Demonstrate professional public relations at all times
- Provide accurate information on M&FRC programs and services to patrons
Scheduling & Calendar Management (1.3.8)
- Maintain the M&FRC Outlook appointment calendar
Customer Documentation Compliance (1.3.9)
Ensure customers complete required documentation, including:
- Statement of Understanding (SOU)
- Other mandated forms
AFFIRST Data Management (1.3.10)
- Use AFFIRST to maintain accurate individual customer records
- Ensure timely and accurate data entry to support program reporting and compliance.
Employee Benefits:
iQuasar offers a comprehensive benefits program including various options in these plans:
- Medical, Dental, Vision Insurance
- Paid Holiday
- Long-Term Disability Insurance
- Disability Insurance
- Life Insurance
- Generous 401(k) Company Plan
- Education Assistance
- HRA and HRS
If you are interested in this position, please send me a copy of your latest resume at with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position, or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!
- Availability to speak with me.
- Updated resume
- Best Rates
- Contact #
Please don’t hesitate to contact me with any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need.
Regards,
Meryl Nabi
Recruitment Specialist
IQuasar LLC
Cleared Recruitment | Proposal Development | Technology
Direct:
Office: , Ext: 568
IQuasar LLC is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/belief, national, social, or ethnic origin, disability, gender/gender identity, marital/partnership status, pregnancy, medical history or genetic information, family or parental status, or any other status protected by federal and state regulations.
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