Front Desk Administrator

Back-fill Needed; Contract Only! 

Tentative Start Date: TBD; 8/31/2026 or 9/7/2026.

Location: Headquarters, CA; New Location: 1001 East Hillsdale Blvd. Foster City, CA 94404. MUST work onsite. This role is NOT open to fully remote or hybrid candidates.

Duration: Initial Term: 6 months w/ possibility of extension up to 12 months (not guaranteed). Conversion to FTE is NOT available. This position will remain contract only & part-time.

Hourly Pay Range: Min $25.00/hr – Max $28.00/hr on W2 

 

Expected Work Schedule/Hours: Part-time Mon thru Fri; 25-30 hours per week (exact schedule to be determined upon hiring); must be flexible. 

Interview Process: Virtual- 30 minutes each (2-3 team members).

 

 

 

This position is responsible for ensuring our office runs smoothly by maintaining organization, managing supplies, coordinating facility needs, and fostering a professional, collaborative, and welcoming environment. You will serve as a central point of contact for office-related questions and perform a variety of administrative and operational tasks. What You''ll Do Support Employees and Visitors ● Help respond to employee and visitor needs in the office ● Facilitate office access and provide directions to guests and employees unfamiliar with our space ● Greet and assist visitors, answer phones, and direct inquiries to appropriate team members Administrative Support ● Manage incoming requests and questions using our ticketing system ● Order office supplies and new hire materials ● Process and file documents; update office systems and materials ● Ship and receive packages ● Assist with basic data entry and record keeping Maintain a Safe, Clean, and Organized Office ● Take pride in maintaining the appearance and operation of our headquarters ● Ensure the office remains clean, safe, and well-organized at all times ● Coordinate with vendors regarding snacks, meals, and office services ● Communicate with building management regarding facility needs ● Assist with basic office setup tasks and facility improvements Support Office Culture and Events ● Assist with coordinating office events and activities ● Help communicate office updates and information through internal channels ● Support team initiatives that foster connection and engagement Who We''re Looking For ● Strong written and verbal communication skills ● Friendly, professional demeanor with excellent customer service orientation ● Pride in maintaining a well-organized, clean, and professional work environment ● Ability to be organized, detail-oriented, and resourceful in solving problems ● Tech savvy with proficiency in Google Suite (Docs, Sheets, Gmail) and Slack ● Ability to learn new software programs quickly ● Ability to lift 15-20 pounds ● High school diploma or GED required ● Entry-level experience or relevant office or customer service background ● A positive, can-do attitude and genuine interest in supporting a team