Project Finance Coordinator
As a Project Finance Coordinator, you will be responsible for the financial oversight of IT projects supporting the R&D function. This role supports Portfolio Managers in financial planning, budgeting, forecasting, and delivering data-driven insights into the financial health of a portfolio of projects. The position plays a critical role in ensuring project success by providing accurate financial data, insightful analysis, and coordination across multiple projects throughout the full project management lifecycle—from initiation through closure.
This is a coordinator role with strong analyst responsibilities. The individual must be well versed in finance and comfortable supporting both financial and project coordination activities. Professional experience is mandatory, as is experience managing multiple projects simultaneously. Pharma experience is not required.
Key Responsibilities
Monitor IT operating and capital expenditures to ensure adherence to approved budgets, maintaining accurate records of invoices, expense cash flow, capital authorizations, and spend
Support month-end close processes, including budget utilization analysis, variance reporting, and forecast adjustments
Generate regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, capital expenditure requests, software renewal timelines, and cost reallocation opportunities
Develop and monitor project cost plans and submit capital funding authorizations in collaboration with Portfolio Managers, Project Managers, Business System Analysts, and IT Operations
Partner with project accounting, finance, and procurement to capitalize and close out authorizations
Update financial forecasts based on project progress, scope, schedule, and resource changes; proactively identify and communicate financial risks and opportunities
Monitor project health dashboards and ensure PPM tools contain accurate data; raise risks and issues appropriately
Coordinate renewal of IT licenses, subscriptions, and contracts
Maintain Statements of Work (SOWs) and Purchase Orders (POs) to track vendor commitments and invoice management
Ensure projects adhere to financial policies, regulations, and accounting standards
Identify opportunities for process improvement and automation of reports and financial tracking
Qualifications & Experience
Bachelor’s degree in Finance, Accounting, Project Management, or related field
3 - 5 years of experience managing projects with an emphasis on cost management
Strong proficiency in MS Excel
Demonstrated experience working on multiple projects simultaneously
Strong analytical, forecasting, and financial planning skills
Ability to build effective working relationships across stakeholders
Required Skills
Excel, financial analysis, and forecasting
Strong finance background, including managing general ledgers
Experience in accounts receivable/payable or within a finance department managing books and invoice management
Foundational project management knowledge, including lifecycle phases (discovery, initiation, planning, execution, monitoring, closing)
Ability to identify risks and issues
Nice to Have
Vendor management experience
Advanced risk identification and mitigation experience
Experience with SAP, SRM, PowerBI, and Clarity PPM
Project manager willing to perform analyst-level financial responsibilities
This role requires a strong finance foundation combined with project coordination capabilities to effectively support Portfolio Finance Management activities.
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