Data Administrator

Posting Details

Posting Information

Posting Number
PG194576EP

Internal Recruitment
No

Working Title
Data Administrator

Anticipated Hiring Range
$64,000 to $70,000

Work Schedule
Monday - Friday 8:00am - 5:00Pm

Job Location
Raleigh, NC

Department
Support Services - IT

About the Department

The Environmental Health and Public Safety (EHPS) Support Services Department provides EHPS with finance, human resources, IT and administrative operations support services, enabling the division's departments and senior leadership to focus on their core business functions. The departments we support are the office of the Senior Associate Vice Chancellor, Emergency Preparedness, Environmental Health and Safety, Risk Assessment, the NC State Police Department, Security Applications and Technologies, and Transportation.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The EHS Database and Information Systems Specialist serves as the lead administrator for the University's central compliance engine (currently Environmental Health & Safety Assistant - EHSA). This role is responsible for the technical configuration, data integrity, and reporting capabilities of a complex relational database that tracks critical regulatory data across campus.

Acting as a "Technical Translator," this position bridges the gap between high-level IT standards and the practical, on-the-ground needs of field inspectors, researchers, Environmental Health and Safety management, and regulatory agencies. The specialist ensures that from the moment a hazardous material enters a lab to its final disposal, the data is accurate, secure, and compliant with Federal and State regulations.

Position Duties

Database Administration & Vendor Coordination

• Serve as the lead administrator for the EHS management platform (EHSA), managing user permissions, module configurations (Chemical, Rad, Bio, Fire, etc.), and system updates.
• Vendor Liaison: Coordinate directly with software vendors to implement patches, version upgrades, and custom fixes; evaluate change requests and develop structured implementation plans.
• Training & Documentation: Create and maintain SOP documentation for EHS staff and the research community (Principal Investigators/Lab Staff); train users on new system features and data entry best practices.
• Field Support: Ensure seamless system functionality across desktops and mobile platforms (tablets), providing troubleshooting for field staff during inspections.
• Configure modules for Lab Inspections, Chemical Inventory, Training, and Permitting to align with University-specific workflows.
• Ensure data is maintained in accordance with retention standards set by the department and the university
• Control access to data using a "Least Privileged" strategy ensuring only access is given on a need to know basis
• Organize and manage access to data within University owned department shared drives

Data Engineering & Systems Integration

• The "Link" Administrator: Coordinate and audit automated data feeds from University ERP systems (e.g., HR, Facilities/Space Management and REPORTER - NC State University's centralized, online registration system for non-credit activities, professional development, and required training) to ensure EHS records accurately reflect current personnel, locations and ensuring that all required training has been assigned and completed.
• Data Architecture: Manage the import/export of complex datasets using various formats (XML, CSV, JSON) and APIs.
• Compliance Logic: Manage the "Permit" and "Protocol" data structures to ensure "Cradle-to-Grave" data fidelity for high-risk assets while maintaining accurate historical archives for regulatory audits.

Advanced Reporting & Business Intelligence

• Database Proficiency: Utilize advanced MySQL queries to extract data directly from relational tables for custom, high-stakes regulatory reports and internal audits.
• Data Visualization: Design and maintain visual compliance scorecards and dashboards (using Power BI, Tableau, or SSRS) to provide EHS leadership with actionable safety trends and metrics.
• Audit Readiness: Generate "Inspection Ready" documentation on short notice for state and federal agencies (EPA, NRC, OSHA, DHS) as required by EHS managers.
• Inspection and compliance documentation for Audit purposes and management review

Project Management & Lifecycle Oversight

• Proactively plan server or application upgrades and meet with campus partners to align system priorities with the department's overall mission.
• Lead or assist in technical evaluations for future system enhancements, including potential software migrations or the implementation of new enterprise modules.
• Train EHS staff on new fixes and updates as they are released by the vendor
• Coordinate onsite vendor trainings for staff to address pain points of the application and software as needed

Strategic Innovation

• Explore and pilot emerging technologies, including Artificial Intelligence (AI) or machine learning, to enhance data analysis, automate routine reporting, or predict compliance and security risks.
• Develop strategies to migrate archived data into new EHS database platform

Other Responsibilities

• Other duties as assigned.

Qualifications

Minimum Education and Experience

• Bachelor's Degree and 0-2 years of related experience or an equivalent combination of education and experience

Other Required Qualifications

• Database Expertise: Knowledge of relational database structures and proficiency in writing/debugging MySQL queries.
• Systems Thinking: Ability to see how a change in one data point (e.g., a professor leaving the University) impacts compliance across multiple modules (training, permits, waste).
• Hardware/Mobile Savvy: Comfortable troubleshooting software performance across different OS environments (Windows, iOS/Android, ChromeBooks) and hardware types (Tablets/Handhelds and scanners).
• Operational Awareness: A strong desire to understand "The Business of EHS"-valuing why chemical inventories, inspection cycles, and regulatory permitting are legally critical.
• Communication: Ability to explain complex database procedures and technical limitations to non-technical staff and EHS leadership.

Preferred Qualifications

• Experience in an academic research environment or a highly regulated industry (e.g., healthcare, manufacturing, environmental health services ).
• Proven experience leading or assisting in system migrations or enterprise software implementations.
• Familiarity with EHSA (Environmental Health & Safety Assistant) or similar EHS management software.
• Previous working experience managing health and safety environments and understanding of State and Federal safety codes and licensing requirements.
• Professional certifications in Data Management (CDMP), Project Management (PMP), or SQL Administration, Associate/Certified Safety Professional

Required License(s) or Certification(s)

NA

Valid NC Driver's License required
No

Commercial Driver's License required
No

Recruitment Dates and Special Instructions

Job Open Date
04/03/2026

Anticipated Close Date
Open Until Filled

Special Instructions to Applicants

Please include a resume and cover letter with your completed application.

Position Details

Position Number
00111998

Position Type
EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0

Appointment
12 Month Recurring

Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event

Department ID
427001 - Support Services - IT

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at or .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.