administrator

Turnaround TRACK Administrator [C]



Req number:

R7182



Employment Type:

Full time



Worksite flexibility

Hybrid



Job Summary

Location (if onsite/hybrid): Hybrid - Pasadena, Texas



Required skills, experience, etc.: experience with Turnaround TRACK and SAP software, MS Office, familiar with processing invoices, running reports, and turnaround execution

Nice to have: Turnarounds Cost and prior experience in Oil and Gas

Interview: 1 interview with CAI and 1 with the client



Work hours and travel requirements: Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast.

Candidates must have valid travel documents.



This position is not eligible for sponsorship. Candidates must be authorized to work in the United States on a permanent basis.



Job Description

We are seeking a Turnaround TRACK Administrator to join our Project Resource and Outage Support (PROS) Group supporting Turnaround execution for North America. This position requires the ability to travel 25-40% to support on-site turnaround execution. This position will be a contract and hybrid in Pasadena, Texas.

What You ll Do

Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc)



Develop badging and accountability strategy for each TAR in accordance with safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail-safe and timely for emergencies



Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada)



Calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed



Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules



Run daily non-allocated, non-accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence



Mentor/coach/onboard vendor timekeepers, vendor reconcilers, and Outage Team Members as needed. Provide training, and review expectations and deadlines



Authorize cost in Track once verification requirements are met. Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work



Lead close-out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommitting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs



Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision-making



What You ll Need

Required:



Minimum high school diploma or equivalent with experience



Turnarounds TRACK and SAP Requisitioning experience



Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote



Strong leadership and multi-tasking abilities



Strong communication, organizational, and planning skills



Self-motivated and willingness to learn and improve



Willing to work a wide variety of scheduled days and hours



Works professionally and harmoniously with employees, peers, management, support personnel, program participants, and business area persons



Accepts direction, constructive feedback, and supervision



Preferred:



Turnarounds Cost experience a plus



Prior experience in the Oil and Gas industry



Physical Demands

Ability to safely and successfully perform essential job functions consistent with the ADA and other federal, state, and local standards



Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.



Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor