Job Title: Administrative Assistant-Admin/Clerical Location: Eagan, MN
Job Description: Administrative Assistant - Candidates will be on-site USPS Eagan MN. Possibility for some Remote
Summary:
Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.
Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.
Description:
Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
Manage team task board, adding lanes and assigning tasks as needed
Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
Schedules meetings and changes appointments as warranted or requested.
Performs routine administrative and facilities support activities
Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
Ability to combine, organize, and clean data in Excel
Strong communication skills
Exceptional writing skills
Compose communications to teams of software developers, managers, and contractors
Attend meetings and take notes on task assignments, summarize meetings
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
Manage cube assignments, equipment orders, supply orders
Submit service requests for facility issues
Collect e-documents and digital signatures, archive employee e-documents
Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.
Preferred:
Ability to pivot data in Excel
Ability to use task automation tools
Basic Power Apps skills
Additional Skills/Experience:
A minimum of 3-7 years relevant experience.
A degree from an accredited College/University. If the individual does not have a degree then four additional years of related experience is required.
Able to obtain Postal clearance;
Excellent communication skills.
Additional Provisions:
Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
Once candidate s resume is approved and interview passed, the agency is responsible for providing drug screening. Failure to submit the drug screening results will delay the security clearance process.
If a candidate is given an interim clearance, continuation of employment is then based on the candidate receiving a sensitive clearance.
Candidate must have lived in the US for the past 5 years.
Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.)
All overtime must be pre-approved in writing by the client manager or his/her designated representative.
Agency will not be reimbursed for overtime charges without previous written authorization. Authorized overtime will be reimbursed at straight time.
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