Administrative Assistant

If you are interested in below direct client position, please send your resume.

Title: Administrative Assistant 

Location: Sunnyvale, CA, 94043 (Onsite)

Duration: 8+ months (long-term)

Job Description:

You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. With at least five years of experience in administrative roles, you thrive in fast-paced environments, seamlessly balancing multiple priorities.

What You’ll Be Doing:

• Providing comprehensive administrative and clerical support to department managers and staff, relieving them of routine tasks.
• Managing office communications, including taking and delivering messages, providing information to callers, and handling correspondence.
• Proofreading and compiling special reports, ensuring accuracy and professionalism in all documentation.
• Coordinating facilities issues, office moves, and conference room scheduling to optimize department efficiency.
• Setting up local and off-site meetings, including logistics planning and tech support.
• Arranging department travel, processing expense reports, and managing purchasing requests with attention to detail and compliance.

What You’ll Need:

• Minimum 5+ years of related administrative experience, preferably within a high-tech or product management environment.
• Strong proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to handle confidential information with discretion and professionalism.
• Experience with coordinating meetings, travel arrangements, and office logistics.

Who You Are:

• A collaborative team player who values inclusivity and diversity.
• Flexible, intuitive, and self-motivating, with a proactive approach to problem-solving.