Job Summary
We are seeking an experienced SAP OpenText Vendor Invoice Management (VIM) Consultant for a six-month project in Parsippany, New Jersey. The consultant will be responsible for reviewing and reconfiguring the existing OpenText VIM solution integrated with SAP S/4HANA to increase invoice automation from the current 20% to a target of 70%.
The ideal candidate will have strong functional and technical expertise in OpenText VIM configuration, SAP S/4HANA, invoice processing workflows, exception handling, and system integration. Experience with SAP Ariba and manufacturing environments is highly desirable, with chemical industry experience preferred.
Project Environment
Note: An SAP S/4HANA upgrade will run in parallel with the project. The consultant must coordinate the configuration and implementation approach with the project lead.
Key Responsibilities
1. Assessment and Solution Design
Conduct a gap analysis of the current OpenText VIM configuration.
Review existing business requirements and recommend configuration improvements.
Design robust invoice item-matching logic to improve automated invoice processing.
Review and configure active and custom exception handling.
Evaluate background jobs and user determination settings.
Recommend OpenText VIM configuration best practices to improve automation rates.
2. Configuration and Implementation
Develop a structured configuration and implementation plan aligned with project timelines.
Configure OpenText VIM in the SAP S/4HANA environment based on approved business requirements.
Coordinate with the project lead and business stakeholders throughout implementation.
Follow the standard development, quality assurance, and production configuration path.
Support integration considerations involving SAP Ariba and the existing SAP landscape.
3. Testing and Validation
Develop, execute, and document System Integration Testing (SIT).
Support User Acceptance Testing (UAT), defect resolution, and configuration iterations.
Validate invoice automation workflows and exception-handling scenarios.
Ensure the solution meets agreed business and implementation requirements.
4. Documentation and Deployment
Document all system configurations, including the rationale behind customizations.
Maintain documentation using client-provided templates.
Plan and execute production deployment activities.
Provide two weeks of post-go-live hypercare support.
Provide a 90-day implementation warranty for defects directly attributable to the configured solution, excluding new requirements and enhancements.
5. Invoice Automation and Process Improvement
Help increase the invoice automation rate from 20% to the target of 70%.
Improve the handling and resolution of invoices that require manual intervention.
Identify opportunities to optimize invoice matching, workflow configuration, and exception management.
Recommend sustainable configuration improvements aligned with business processes.
Required Skills
Strong hands-on experience with OpenText Vendor Invoice Management (VIM).
Experience configuring and optimizing OpenText VIM in an SAP S/4HANA environment.
Expertise in invoice processing, invoice matching, and workflow configuration.
Experience with exception handling, custom exceptions, background jobs, and user determination.
Experience conducting system configuration reviews and gap analysis.
Strong experience with SIT, UAT, defect resolution, and deployment support.
Ability to create detailed technical and functional configuration documentation.
Strong analytical, troubleshooting, and stakeholder collaboration skills.
Preferred Qualifications
Experience with OpenText VIM 20.4 SP07.
Experience with SAP S/4HANA 2021 FPS02.
SAP Ariba integration experience.
Manufacturing industry experience.
Chemical industry experience preferred.
Previous projects focused on improving automated invoice processing rates.
Experience providing post-go-live hypercare and production support.
Project Deliverables
Current-state configuration assessment and gap analysis.
Recommended VIM configuration and implementation plan.
Configured and tested invoice automation workflows.
Documented SIT results and UAT support.
Complete configuration documentation.
Production deployment and two-week hypercare.
90-day implementation warranty.
Additional Engagement Details
The project is targeting a 70% invoice automation rate, with improved management of the remaining invoices requiring exception handling.
Candidates or consulting partners should be prepared to provide relevant implementation experience, resource requirements, estimated timelines, and commercial proposals where applicable.
Optional services: Application support, enhancement support, and production support.
