Vegetation Management Enhancements
Sacramento, CA (Onsite)
Contract
KEY RESPONSIBILITIES AND DELIVERABLES
Data Management
Load historical data and reference data into VMD.
Design and implement database structures, relationships, keys, and supporting components.
Establish repeatable data loading and maintenance processes.
Data Integration
Implement secure methods to access approved external data sources.
Minimize data duplication whenever possible.
Support reporting and analytics using both VMD and approved external sources.
User Enablement
Provide secure low-code or no-code solutions for designated business users to maintain approved datasets.
Implement role-based security and auditing controls.
Reporting and Analytics
Develop dashboards, scorecards, reports, visualizations, and analytical solutions.
Support predictive analytics and forecast modeling.
Enable operational planning and performance management.
Knowledge Transfer
Deliver technical documentation.
Conduct training sessions.
Transfer knowledge to designated personnel.
Discovery and Requirements Analysis
The Contractor shall:
Review existing source systems, spreadsheets, databases, reports, and documentation.
Conduct stakeholder interviews and requirements workshops.
Assess data quality and business rules.
Identify reporting, analytics, and forecasting requirements.
Produce a source system inventory and current-state assessment.
Recommend implementation and integration approaches.
Deliverable
Discovery and Requirements Assessment Report
Data Architecture and Database Design
The Contractor shall:
Design the target SQL Server architecture.
Develop logical and physical data models.
Define tables, relationships, joins, keys, indexes, and constraints.
Establish metadata standards and naming conventions.
Design raw, staging, curated, reference, and reporting layers as appropriate.
Deliverables
Logical Data Model
Physical Data Model
Database Design Documentation
Data Loading and Integration
The Contractor shall:
Load historical VM data and reference data into VMD.
Cleanse, standardize, and transform source data.
Validate data quality and completeness.
Establish repeatable update processes.
Implement secure methods for accessing external data sources without permanent storage when feasible. Deliverables
Data Migration Plan
Data Load Scripts
Data Validation Report
Business User Data Maintenance
The Contractor shall:
Design secure methods for approved business users to update data.
Provide low-code or no-code maintenance solutions.
Implement validation rules and error handling.
Maintain audit trails.
Enforce role-based security.
Deliverables
Data Maintenance Solution
User Procedures
Security Design Documentation
Reporting, Dashboards, Analytics, and Forecasting
The Contractor shall develop reporting and analytical solutions supporting the enhancement requests identified in Attachment A. Services may include:
Dashboard development
Executive scorecards
KPI reporting
Data visualizations
Forecasting models
Predictive analytics
Python-based analytical workflows
Query optimization and performance tuning
Deliverables
Dashboards and Reports
Forecast Models
Analytical Models
Technical Documentation
Testing, Documentation, and Training
The Contractor shall:
Develop and execute test plans.
Support User Acceptance Testing (UAT).
Produce technical and operational documentation.
Conduct training and knowledge transfer sessions.
Deliverables
Test Plans and Results
Data Dictionary
Runbooks
Training Materials
Project Management and Implementation Support The Contractor shall:
Coordinate with VM staff and designated personnel.
Provide status reporting.
Support implementation and stabilization activities.
Provide post-implementation support as requested.
Mandatory Requirements
Minimum ten (10) years of experience performing comparable services.
Demonstrated expertise in SQL Server database design and development.
Experience with data integration, reporting, analytics, and forecasting solutions.
Experience supporting utility, vegetation management, asset management, or similar operational environments preferred.
Technical Requirements
All documentation shall be delivered electronically in editable formats.
Design documents shall include table of contents, indexes, and revision history.
Detailed Design Documents (DDD) shall be maintained throughout the project lifecycle.
Development work shall conform to data architecture standards, naming conventions, and data modeling practices.
Contractor personnel shall coordinate with IT and GIS staff regarding standards, integration approaches, and technical requirements.
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