Trident Consulting is seeking a "Administrative Assistant for one of our client in "Monrovia, CA 91016 . A global leader in business and technology services.
Title: Administrative Assistant
Contract w2
M-F 8-5
Pay rate: $22/hr on w2
Description:
Administrative Aide 3
Broad knowledge of department policies, practices, and procedures.
Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
The administrative assistant-level 3 is a high-level administrative position.
Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed.
May provide work direction to lower level administrative staff in the same department or unit.
High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
Ability to coordinate the schedule of an Executive VP and other managers.
Proficient in Microsoft Word, Excel, and Outlook and related softwareTyping ? 50wpm
Day-to-Day Responsibilities/Workload:
Front office personnel coverage
Support call queue operations
Assist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3
Monitor and manage all planning inboxes
Schedule and coordinate service orders
Support with scheduling work orders in WORKIT
Provide backup support for PAS and administrative functions as needed
Generate and distribute management reports using tools such as Power BI
Required Skills/Attributes
Team player with the ability to collaborate effectively with others
Adaptable and able to adjust to changing priorities and tasks
Strong communication skills, both verbal and written
Excellent customer service skills with a professional approach
Problem-solving abilities with attention to detail
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with SharePoint and Adobe Acrobat
Advanced Excel skills, including PivotTables and VLOOKUP functions
Desired Skills/Attributes
Experience working with SAP
Experience using Design Manager systems
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