Executive Administrator

Executive Administrator
Contract to Hire
Work Location: Bethesda, MD
Work Schedule: 100% On-Site
Hourly Pay Rate: $56/hr. W2. Benefits available
Conversion Salary: $112,000/yr. Plus benefits
Must be eligible to obtain a federal suitability clearance

System One is seeking a highly motivated, self-directed individual to fill the role of Executive Administrator to support a federal end-customer in Bethesda, MD. The selected individual will join a collaborative team environment where they will provide expertise and guidance for project leadership. The Executive Administrator plays a key role in client relations, working as the primary point of contact. 

RESPONSIBILITIES:

The contractor shall support all activities in support of OCIO Executives with the following tasks:

• Schedule and maintain the calendars for the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO
• Track actions/data calls needing the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO signature(s)
• Staff the OCIO Leadership Team meetings, including capturing meeting actions
• Coordinate daily calendars of executive leadership for OCIO
• Plan and facilitate appointments and events
• Act as the point of contact between executive leadership and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine calls to the appropriate staff
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g., distribute information and schedule presentations)
• Serve as ITAS timekeeper
• Serve as SAAVI liaison; Receive email notifications for tasks, acquire task assignments, summarize assigned tasks, and forward tasks with the required action to designated Reviewers.
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Keep a tracker for review with the leadership team.

• Bachelor’s degree
• 5+ years of related experience required in working in an executive assistant role supporting C-level executives
• Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms (e.g., Zoom)
• Ability to communicate effectively and professionally
• Excellent organizational skills with an ability to think proactively and prioritize work
• Familiarity with online calendars, cloud systems, and ERPs

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #851-Rockville-S1