Office Administrator

Austin, TX, US • Posted 30+ days ago • Updated 5 days ago
Full Time
On-site
$55,000 - $65,000/yr
Fitment

Dice Job Match Score™

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Job Details

Skills

  • Inventory Management
  • Office Administration
  • Purchase Orders
  • Shipping
  • Inventory
  • Scheduling

Summary

Office Administrator & Operations Coordinator

Austin, TX (Onsite)
$50,000 – $65,000 + Benefits (Non-Exempt, OT Eligible)


Overview

Our client, a growing Japanese semiconductor company, is opening a new Austin office and is hiring an Office Administrator & Operations Coordinator to support daily office operations, inventory coordination, and cross-functional administrative functions.


Key Responsibilities

  • Provide general office support (phones, mail, supplies, filing, scheduling, meeting coordination)
  • Support travel arrangements (domestic & international)
  • Maintain office equipment, shipping supplies, and manage outgoing shipments
  • Take meeting minutes and maintain documentation/records
  • Support inventory tracking, purchasing, and vendor coordination
  • Prepare purchase orders, invoices, and procurement documentation
  • Track assets, parts, and inventory records
  • Coordinate with suppliers and Japan HQ on orders, pricing, and delivery schedules
  • Assist with contract renewals (insurance, leases, benefits, etc.)
  • Support Field Service Engineers and cross-functional teams
  • Ensure accuracy, confidentiality, and timely reporting

Requirements

  • Bachelor’s degree required
  • 1–2 years office administration or operations experience
  • Microsoft Office proficiency (Excel, Word, Outlook)
  • Strong organization, multitasking, and communication skills
  • High attention to detail and confidentiality
  • Ability to manage multiple priorities in a fast-paced environment

Preferred

  • Manufacturing, logistics, or technical environment experience
  • Inventory, purchasing, or procurement exposure
  • Experience working with international teams (Japan HQ a plus)
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: prosum
  • Position Id: 25411
  • Posted 30+ days ago
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