Sr. Project Scheduler / Controls Analyst

MUST BE LOCAL TO CALIFORNIA

MUST HAVE SKILLS:

• Strong P6 background with strong scheduling skills
• Strong Knowledge of the PCA roles and responsibilities.

Qualifications

• Bachelor s Degree or equivalent experience
• 8 years of experience in electric or gas transmission and/or, distribution business operations area, business planning, accounting, finance, construction management and/or project management
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification
• Experience with appropriate software tools, currently SAP Work Management, Controlling Orders, Planning Orders, BW and Analysis for Office
• Project Management, Project Controls, or Construction Management experience
• Risk Management and Earned Value Analysis experience
• Accounting/budgeting knowledge
• Mathematical skills
• Forecasting skills
• Proficiency in EXCEL, ACCESS, Primavera P6
• Knowledge of P6 scheduling
• Knowledge of Unifier, ProjectWise, and/or HeavyBid

Job Responsibilities

Schedule Development and Analysis:

• In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.
• Attend Project and Job kickoff and walk down meetings.
• Create, maintain and update schedules.
• Document, monitor and communicate project milestones and risks with appropriate stakeholders.
• Participate in project status meetings, collect progress data and revise project plan as needed.
• Monitor financial progress and maintain Project Manager’s order group. Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and MS Project and P6 Maxavera).

Cost Plan Development and Analysis:

• Use the cost and schedule plan to determine if project objectives are achievable.
• Create, maintain, and update monthly forecast budgets.
• Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.
• Assess and report on project performance using established industry standards.
• Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.
• Interface with design and planning resources and software systems.
• Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.
• Prepare journal entries and coordinate or process goods receipts in current software system.
• Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.
• Input data into various programs and prepare various cost and forecasting reports.

Project Documentation & Reporting:

• Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.
• Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).
• Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.
• Maintain scope change, contingency release, change order, and journal entry logs.
• Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).
• Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.
• Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization.
• Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.
• Assist PM with Post Job Critique.

Central Data Management Functions

• Quality and Analysis
• Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.
• Ensure quality of reports for the department, to report out to stakeholders.
• Validate weekly and monthly data sets.
• May provide support to project manager(s) as necessary

Special Projects

• Fulfill ad-hoc requests for cost-related data and analysis.
• Participate on (or lead) various process improvement initiatives, within Project Management.

Central Financial Analysis Functions

• Project Budget & Cycle Forecast Monitoring/Reporting
• Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and EPM).
• Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.
• Coordinate and summarize project cycle forecast variance explanations for the department, to report out to stakeholders.
• Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.

Financial and Performance Management

• Monitor, analyze and report out on the Department’s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).
• Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports.