Assistant Project Manager

This Jobot Job is hosted by: Dawit Demoz
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Salary: $75,000 - $110,000 per year

A bit about us:

We are a fast-growing organization focused on transforming how complex projects are planned, priced, and executed across the built environment. By combining operational excellence, technology, and cross-functional collaboration, we deliver high-impact solutions at scale. Our teams work on large, high-visibility programs where innovation, strategic thinking, and execution matter.

Why join us?

This is an opportunity to step into a highly visible, growth-oriented role where you'll gain exposure to the full project lifecycle while working alongside experienced project and program leaders. You'll have the chance to take ownership of key project coordination efforts, contribute to financial and operational decision-making, and play a meaningful role in keeping complex projects moving forward.

The role offers a blend of office-based coordination and field exposure, giving you hands-on experience across scheduling, cost tracking, vendor coordination, change management, and client communication. It's an ideal opportunity for someone looking to accelerate their career into Project Management, strengthen leadership capabilities, and gain experience in a fast-paced, collaborative environment where process improvement and professional growth are encouraged.

Job Details

Job Responsibilities

Program Management:

• All APM I responsibilities, performed at a higher level of independence and accuracy.
• Own selected coordination workstreams end-to-end: Buyout Log maintenance (MFG, FKOP/DTS, Subcontractors), vendor invoice approvals, PO creation and issuance, and QFL execution.
• Prepare financial deliverables for PM review: Job Cost Reports (JCRs), Owner Invoices, Change Orders, Subcontracts, and Scope Matrix documentation.
• Lead MFG and Supply Chain constraint elimination for assigned projects.
• Track supply chain activity: FKOP and DTS material status, subcontractor mobilization, and long-lead items.
• Support Change Order and PCO log management; draft POs as directed.
• Train APM Is and new team members on program tasks, tools, and processes; contribute to written process documentation.
• Continuously improve program processes and propose changes to tools, templates, and workflows.
• Participate in OAC meetings, POSR, and QFL; draft agendas and capture minutes.

Field Management:

• Manage onsite document control: RFIs, submittals, drawing revisions, and meeting minutes.
• Support invoice approvals by reviewing superintendent daily reports, equipment logs, and manpower tracking for accuracy.
• Reinforce our Safety and Quality procedures onsite.
• Support subcontractor and vendor management onsite.
• Create Client Weekly Progress Reports and related client-facing communications.
• Assist the Field PM with change orders, PCO log updates, and onsite dispute resolution.

Job Skills & Qualifications

Required

• Bachelor's degree in Architecture, Engineering, Construction Management, or related field.
• 2-4 years of relevant experience in construction, modular construction, or project management.
• Strong analytical, problem-solving, and communication skills, with proven ability to translate data and observations into clear recommendations.
• Demonstrated ability to manage multiple simultaneous workstreams with accurate documentation.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel (complex formulas, pivot tables, lookups, and dashboards).
• Proficiency in scheduling, with demonstrated experience in at least one scheduling platform (MS Project, Primavera P6, or Smartsheet).
• Proficiency in the Microsoft Office suite (Word, Outlook, PowerPoint) and Bluebeam.
• Familiarity with AHJ and regulatory processes across multiple states.
• Clear, professional communication with clients, vendors, and internal stakeholders.
• Ability to travel 25-50% depending on project phase and assignment.

Preferred

• Experience in estimating, cost analysis, or data analytics within construction, manufacturing, or related industries.
• Proficiency in data analysis tools.
• Experience interpreting CAD, Revit, or SolidWorks models.
• Understanding of cost modeling and financial analysis.
• Working experience with Python, SQL, or data modeling tools.
• Working knowledge of AI/ML, statistical modeling, or data engineering concepts.
• Experience with modular construction or design-build environments.
• Proficiency in using AI tools such as Claude.ai, Claude Code, Lovable, or Replit.
• Experience with data visualization and BI tools (Power BI, Tableau, Smartsheet dashboards).
• Experience with Microsoft Dynamics Business Central or a comparable ERP platform.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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