Workforce Strategy Operations Coordinator

PROLIM Global Corporation ( is hiring a Workforce Strategy Operations Coordinator for a leading Technology Customer.

Workforce Strategy Operations Coordinator
Location: Onsite - Chicago, IL
Duration: 12 Months (Extendable)

Job Scope:
To manage day-to-day headcount operations — including position releases, hiring request workflows, and organizational data — while also driving improvements to our tracking tools, reporting, and team processes.

Responsibilities:
- Headcount & Position Management (Business as Usual)
- Help with the release/return of open positions from reserve to teams and track these releases
- Support movement in and out of the departmental headcount reserve by making updates in the workforce management system
- Pull organizational data exports when needed
- Work with cross-functional partners to help unblock open positions if there are any roadblocks
- Manage and review the queue of organizational change requests
- Hiring Request Workflow Tool Management (Business as Usual)
- Assign workflows to incoming hiring requests
- Ensure requests are progressing through approval queues and close out completed tickets
- Team Operations Management (Project Based)
- Own and improve the headcount release tracker for next year - Explore integrations/automations for the release tracker
- BAU Reporting (Project Based)
- Own and improve operational metrics that we report out on
- Team Operations Management (Project-Based)
- Project Timing: Will start in H2, will take about a quarter
- Capture and develop team’s Standard Operating Procedures (SOPs) in partnership

General Skills Required:
- Should be able to receive general guidance and work independently and as part of team
- Should be able to think creatively and influence project/program assignment
- Strong attention to detail & organizational skills
- Some general project management skills
- Ability to work in ambiguous situations and figure out potential solutions
- Ability to understand and navigate complex organizational structures
- Ability to learn and adapt to new tools and systems (e.g., OrgTool, GSD)
- Previous experience working in an HR capacity (workforce planning)

Technical Skills Required:
- Proficiency in G-Suite
- Some level of position management experience
- Data entry experience
- Database management and data visualization
- Excellent communication and writing skills

Preferred Skills:
- Strong analytical and problem-solving skills
- Workforce management system experience
- File management and document version control

Must-Have Skills

1 Organized & detail oriented is an absolute must and #1 requirement

2 Data-based management - this CW will be dealing with a whole set of data within Meta’s current org tool (over thousands of positions, need to be comfortable managing high volume of data)

3 Project management skills - being able to understand and figure out timing, being accountable for products and delivering on time. 

Nice-to-have Skills

1 Strong analytical and problem-solving skills Experience w/ Workday

2 Workforce management system experience

3 File management and document version control

Years of Experience:  2-5

Degrees/Certifications Required: Bachelor Degree preferred

How many rounds of interviews?

3 rounds

Types of Interviews

1 screening

1 with management

1 with other CW

Interested Candidates

Please send your updated resume and contact details to:

About PROLIM Corporation

PROLIM is a leading provider of end-to-end IT, PLM, and Engineering Services and Solutions for Global 1000 companies. We understand business as much as technology and help our customers improve profitability and efficiency through high-value consulting, staffing, engineering, and project management services.

Our offerings include Advisory Services, PLM Software & Services, Program Management, Solution Architecture, Training & Staffing, Cloud Solutions, Infrastructure Services, ERP Practices, Quality Assurance Services, and Engineering Services across a wide range of industries.