Technical Proposal Writer

Technical Proposal Writer responsibilities

Proposal Strategy & Planning

• Review and analyze solicitations to support Bid/No-Bid decisions.
• Participate in capture planning and proposal strategy sessions.

·        Analyze solicitation requirements to guide proposal positioning.

• Translate solicitation requirements into compliant and compelling proposal approaches.
• Develop proposal outlines and schedules.
• Define and integrate winning themes, value propositions, and differentiators.
• Align proposal strategy with evaluation criteria and client objectives.

Content Development & Writing

• Lead the writing, editing, and production of RFIs, RFPs, RFQs, and capability statements.
• Write clear, persuasive, and technically accurate content for management, technical, staffing, and past performance sections.
• Transform SMEs’ inputs into client-focused, solution-oriented narratives.
• Ensure consistent integration of win themes and solution messaging throughout the proposal.

SME Engagement & Collaboration

• Facilitate content workshops and interview SMEs to extract technical details and solutions.
• Coordinate with pricing and recruiting (PS Group) teams for staffing and cost narratives.
• Integrate technical, staffing, and pricing content into a cohesive proposal.

Compliance, Quality & Reviews

• Ensure responses address evaluation criteria and RFP instructions.
• Perform compliance checks for formatting, page limits, and submission rules.
• Validate cross-references, resumes, tables, and graphics for accuracy and alignment.
• Coordinate and participate in color team reviews (Red, Gold) and incorporate feedback.
• Ensure proposals meet corporate quality, ISO, and CMMI documentation standards when applicable.
• Edit the responses for consistency, tone, structure, grammar, and formatting consistency.

Proposal Finalization & Submission

• Prepare final production packages for PDF, online portals, hard copy, or electronic submission.
• Apply proposal templates, branding, and style guides.
• Verify pagination, hyperlinks, bookmarks, naming conventions and file size limits.
• Manage final packaging and file delivery on  on-time submission.

Knowledge Management & Reuse

• Maintain proposal libraries, boilerplate content, past performance, and reusable templates.
• Capture and document lessons learned and best practices from past submissions.
• Update corporate capabilities, case studies, and marketing collateral.
• Standardize content across proposals to improve efficiency and quality.

Process Improvement & Metrics

• Improve proposal development processes, templates and workflows.
• Track key proposal metrics (win/loss, turnaround time, reuse effectiveness).
• Support continuous improvement of Business Development documentation standards.
• Train contributors on proposal writing standards and compliance practices.

Required Qualifications

•    Bachelor’s degree in Information Technology or Technical Writing
•    Strong technical writing skills
•    Excellent communication skills
•    5+ years of experience in proposal management, technical writing, and winning proposal writing experience
•    Strong experience supporting RFIs, RFPs, and RFQs in government environments.
•    Ability to translate technical concepts into clear, persuasive narratives.
•    Experience managing multiple deadlines in fast-paced environments.
•    Strong editing, organization, and stakeholder management skills.
•    Must be familiar with project lifecycle methodologies 
•    Prepare slides for presentations 
•    Must be a team player and collaborate with team members  

Preferred Qualifications

•           Familiarity with ISO, CMMI, and corporate quality standards.
•           Experience working with SMEs, capture managers, and pricing teams.
• Ability to develop graphics if required