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Senior Video Conferencing Project Specialist

• Posted 1 day ago • Updated 1 day ago

Full Time

On-site

Fitment

Dice Job Match Score™

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Job Details

Skills

Project Lifecycle Management
Continuous Improvement
Regulatory Compliance
Network
Scheduling
Invoices
Videoconferencing
Computer Hardware
Collaboration
Project Coordination
Management
Workflow
Documentation
Microsoft Excel
Communication
Audiovisual
AV
System Documentation
Process Improvement
Optimization

Summary

{"description": " About the Role

The Senior Video Conferencing Project Specialist is an experienced individual contributor responsible for the operational execution, governance, and continuous improvement of enterprise audiovisual (AV) videoconferencing systems. This role serves as the primary process owner for the firm's videoconferencing program, including workflows, standards, vendor engagement, and project lifecycle oversight across all supported locations. Operating with a high degree of autonomy, this role functions as a trusted subject-matter expert and partner to internal stakeholders and external vendors, influencing outcomes through process ownership, cross-functional collaboration, and sound independent judgment.

The Impact You'll Make

Own and maintain standardized videoconferencing workflows, intake processes, and operating procedures to ensure consistency and compliance across locations
Ensure AV work is properly requested, approved, tracked, and documented using enterprise tools and internal systems
Establish and maintain SOPs, templates, and documentation standards while driving continuous process improvement
Lead end-to-end AV project coordination from intake through close-out across multiple concurrent initiatives
Serve as the primary operational point of contact for internal project teams and external AV vendors
Define and validate scopes of work, project readiness, timelines, milestones, and handoff requirements
Monitor vendor performance and ensure compliance with contractual, quality, and documentation expectations
Partner closely with IT, Facilities, Conference Services, and Corporate Events to align AV execution with broader workplace and technology initiatives
Identify and manage dependencies related to network connectivity, power, room readiness, and scheduling
Review vendor invoices for accuracy and alignment with approved scopes and completion milestones
Confirm project completion and ensure all close-out documentation, drawings, and records are received and archived
Serve as the primary escalation point for AV operational risks and process gaps, leading cross-functional solutions
Influence outcomes by building alignment and guiding stakeholders without direct authority
Maintain expertise in videoconferencing platforms, hardware standards, and collaboration technologies while staying current on industry trends and best practices

What You'll Bring to Baird

5+ years of experience in audiovisual operations, workplace technology, or technical project coordination
Proven experience managing vendors, scopes of work, and structured operational workflows
Proficiency with workflow, tracking, and documentation tools such as Smartsheet, Excel, and ticketing platforms
Strong written and verbal communication skills with the ability to influence without authority
Ability to work independently while partnering effectively across functions
Experience supporting enterprise or multi-site AV environments
Familiarity with AV standards, system documentation, and installation lifecycles
Demonstrated experience driving process improvement or operational optimization initiatives
Willingness to work long hours, including nights and weekends, with flexibility to travel domestically (approximately 10-30%)

#LI-AK1", "salary_raw": "Row(double=None, string=None)"}

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 90922487
Position Id: 24166909
Posted 1 day ago

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