Finance & Procurement Operations Analyst

Finance & Procurement Operations Analyst

Location: Cupertino, CA (Hybrid 3 days On-Site and 2 days Remote)

Duration: 12 Months

Budget Tracking & Reporting

• Maintain budget tracking systems and update spending data weekly
• Consolidate budget submissions during annual planning and off-cycle request windows
• Generate monthly budget reports showing actuals versus forecast
• Flag variances and discrepancies for Program Lead review
• Track budget allocation by service offering and expense category

Vendor & Renewal Management

• Maintain renewals calendar for software licenses, cloud services, and contractor agreements
• Send reminders to stakeholders 90, 60, and 30 days before renewal deadlines
• Track renewal status and escalate delays to Program Lead
• Document vendor contacts, contract terms, and renewal history
• Support procurement submissions and follow up on processing status

Data Collection & Administration

• Manage service windows for resource allocation data collection
• Send participation reminders and track submission rates
• Identify incomplete or inconsistent data and follow up with employees and managers
• Export data and generate reports on time allocation by service offering
• Maintain documentation for budget and procurement processes

Stakeholder Coordination

• Respond to questions about budget processes, deadlines, and submission requirements
• Schedule meetings and prepare materials for budget reviews
• Coordinate with Finance and Procurement teams on administrative tasks
• Support ad hoc reporting requests from leadership

Required Skills & Experience
Experience:

• 5-7 years in finance operations, budget coordination, or program management support
• Experience managing calendars, deadlines, and multi-stakeholder processes
• Familiarity with budget tracking, vendor management, or procurement workflows

Technical Skills:

• Advanced proficiency in spreadsheets
• Comfortable learning new systems and tools quickly
• Experience with data consolidation and reporting
• Comfortable leveraging AI to build solutions and prototypes to increase productivity