Office Manager | Financials

The Opportunity

StaffRight Associates is representing a premier investment firm managing $3B in assets that specializes in sophisticated real estate and asset-intensive capital deployment. This is a high-visibility mandate for a polished professional to serve as the operational backbone of a lean, elite investment team in Midtown Manhattan. You will lead the functionality of a high-caliber office environment, ensuring that the physical and administrative infrastructure keeps pace with the firm’s disciplined momentum.

This is a direct-hire position requiring four days per week in-office, with occasional travel to the firm''s Stamford office. The role offers a competitive base salary between $180,000 and $220,000, supplemented by an annual performance bonus of 10% to 15%.

What You’ll Do

• Architect and maintain a sophisticated office ecosystem, ensuring all daily operations meet the highest standards of professional efficiency.

• Champion vendor and facility partnerships, serving as the primary point of command for building management, technical providers, and external service firms.

• Synchronize complex logistics for senior leadership, including the mastery of intricate executive calendars, global travel itineraries, and high-priority meeting coordination.

• Direct the lifecycle of internal and client-facing events, overseeing everything from initial conceptualization to flawless execution.

• Orchestrate the onboarding experience for new high-level hires, collaborating with cross-functional departments to ensure a rapid and professional integration.

• Execute precise financial oversight of office expenditures, managing budgets, processing invoices, and auditing expense reports with meticulous accuracy.

• Synthesize and refine organizational policies, establishing "best-in-class" operational protocols that align with institutional requirements and New York City workplace standards.

• Navigate office spatial planning and asset management, ensuring all equipment and supplies are optimized for a high-performing investment team.

What You Bring

• Elite Experience: A minimum of 8+ years of dedicated office management or executive-level operations experience within Private Equity, Hedge Funds, or a comparable institutional financial services environment.

• High-Stakes Competence: A proven track record of thriving in fast-paced, high-expectation cultures where precision and rapid response times are non-negotiable.

• Executive Presence: Extensive history supporting C-Suite or senior investment professionals, demonstrating the discretion and sound judgment required for sensitive information.

• Technical Mastery: Advanced proficiency in the Microsoft Office Suite, Zoom, Microsoft Teams, and specialized expense management platforms like Concur.

• Regional Expertise: Deep knowledge of New York City commercial operations, vendor contract management, and local workplace compliance.

• Strategic Mindset: A solutions-oriented approach to problem-solving, coupled with robust project management skills and event coordination expertise.

• Educational Foundation: An Associate’s Degree or equivalent professional certification/graduate diploma.

Joining StaffRight Associates

When you partner with StaffRight Associates in your search for your next role, you’re doing more than pursuing a job, you’re aligning yourself with a team of experts committed to placing top-tier talent in truly impactful positions.

We take pride in fostering professional growth and connecting forward-thinking individuals with organizations that value innovation and excellence. We look forward to showcasing your expertise in a way that resonates with our clients and opens the door to meaningful opportunities.