Intermediate Administrative Assistant

Edmonton, AB, CA • Posted 4 days ago • Updated 4 days ago

Contract Corp To Corp

Contract W2

On-site

Depends on Experience

Fitment

Dice Job Match Score™

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Job Details

Skills

Collaboration
Communication
Document Management
Documentation
Email Administration
Leadership
Logistics

Summary

We are looking for Intermediate Administrative Assistant for our client in Edmonton, AB

Job Title: Intermediate Administrative Assistant

Job Location: Edmonton, AB

Job Type: Contract

Job Description:

The Intermediate Administrative Assistant provides administrative and clerical support to ensure smooth day-to-day branch operations.
The role includes document preparation, records management, communication support, and coordination of meetings and events.
The position also supports leadership by managing schedules, preparing materials, and assisting with administrative tasks.

Requirement/Must Have:

High School Diploma or GED.
Clear verbal and written communication skills with the ability to interact professionally with diverse groups.
Ability to maintain accuracy while working in a fast-paced environment.
Ability to maintain confidentiality.
Experience using Microsoft Office Suite tools.
Relevant experience in a similar administrative role.
Experience supporting leadership with calendar management, email management, and meeting coordination.

Experience:

Experience using Microsoft Office Suite tools.
Experience in a similar administrative or clerical support role.
Experience supporting leadership with calendar management, email management, and meeting coordination.

Responsibilities:

Perform a variety of administrative and clerical tasks to support daily branch operations.
Proofread, format, and prepare documents to ensure accuracy and professional presentation.
Create correspondence, memos, templates, and other documentation as required.
Monitor and respond to emails, ensuring timely and professional communication.
Copy, scan, file, and organize physical and digital records according to records management standards.
Track documents, files, and information using digital tools.
Order, maintain, and organize office supplies and materials.
Assist leadership with administrative tasks and coordination of daily activities.
Manage calendars, schedule meetings, and coordinate appointments while ensuring required materials are prepared.
Collect and distribute mail, packages, and internal documents.
Support leadership with document preparation, follow-up tasks, and information requests.
Organize internal events, team functions, and branch activities.
Coordinate meeting logistics including room bookings and preparation of materials and equipment.
Attend meetings when required and prepare accurate meeting minutes.
Track action items and follow up to support workflow continuity.

Should Have:

Relevant post-secondary education in office administration or a related field.
Experience working in a government or public sector environment.

Skills:

Administrative and clerical support.
Document preparation and proofreading.
Records and document management.
Calendar and meeting coordination.
Communication and stakeholder interaction.
Time management and organization.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10516350
Position Id: AB_IAMT_0309
Posted 4 days ago

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